Minutes CLTA Board 2009-2010

California Language Teachers Association

Board Meeting

September 26, 2009

The first meeting of the California Language Teachers Association of the 2008-09 school year was held at the Marriott Courtyard Hotel in San Jose.  Past President Lewie Johnson called the meeting to order at 10:05 a.m.

Members present:   Carol Moir, President/CCALP/Futures
                                    Norman Leonard, President Elect/FLCSD
                                    Lewie Johnson, Past President
                                    Susan Korsinen, Secretary/CVFLA
                                    Sue McKee, Treasurer/Conference Registrar
                                    Marge Sotomayor, Membership Chair
                                    Paula Hirsch, Conference Chair
                                    Lorraine D’Ambruoso, Executive Director
                                    Tom Blair, CCCFLC
                                    Ruth Ward, FLAGS
                                    Heema Sinibaldi, FLAMCO
                                    Regina  Coston McClintock, FLANC
                                    Nadine Elwood, FLAOC/Ads/Non-Affiliated Members
                                    Kevin Duffy, FLASCC
                                    Svetlana Lazarova, IEFLA
                                    Araceli Espinosa, MCLASC
                                    Alexis Frink, KCLTA
                                    Tanya Zaccone, SWCOLT
                                   
                                                                                                                       
Members absent:    Karen McDowell, Newsletter Editor
                                    Duarte Silva, CA FL Project
                                    Jason Becker, FLASH
                                    Edith Benkov, FLC-CSU
                                    Robert Blake, UC Consortium
                                    Nicole Naditz, Discover Languages
Guest:                                    Ed Stering, FLANC President
MINUTES

Past President welcomed the members of the Board.  He explained that the officers change at the end of this school year.  The people elected now will finish out the terms of the previous officers.  Lewie thanked Sylvia for all of the work that she has done for foreign language in California.  Lorraine will send her a plant or other memento from CLTA.  There were many eliminations of French programs and numerous small classes were cut.  Very few new teachers were hired.  Lewie reminded affiliate reps that they need to maintain communication between affiliates and the Board.  Please be sure to make plane reservations well in advance and notify the contact person in a timely fashion.

SECRETARY’S REPORT

The minutes were approved as distributed. 

ELECTION

The election was held.  Carol Moir was elected President.  Norman Leonard was elected as President Elect.

MEMBERSHIP REPORT

The Membership Chair reminded affiliate reps that they received membership lists electronically of the affiliate members and the general membership.  Nadine and her students found a huge list of teachers who are not members of CLTA.  There are 1800.  Kevin Duffy will compose a letter and send it out to e-mail addresses in November to invite them to join for 2010.

TREASURER’S REPORT

The Treasurer explained her reports.  598 people attended this year’s conference.  She included a summary of the last 3 years.  She has a financial report for the Sacramento conference.  The total profit for the conference was $37,292.79.  She presented the Income/Expense Statement, the Balance Sheet and the Proposed Budget.  We are trying to reduce our expenses for next year, since our income is down. 

MMS to accept the proposed budget.

Discussion followed about whether to continue with the magazine.  Lewie can send out teasers if someone will volunteer to format them.  Svetlana will make up the teasers. 

The Treasurer asked for the reimbursement forms and reminded Board members to cash checks promptly.  The taxes are currently being paid.

Affiliate rebates from the conference were discussed.  Last year we did not give a rebate. 

EXECUTIVE DIRECTOR’S REPORT

Lorraine thanked FLANC for a generous donation in memory of Carol Eb erhart and Eileen Wingard for a generous donation in memory of Hal, which can be used as the Board sees fit. 

It was decided to give donations from the Board for Sylvia and for Amparo to reward them

The Standards are still not on the CDE web site.  They are on the CLTA web site.  Arleen Burns will begin editing them soon and they will be up on the CDE site.

She has received many inquiries about CLAD.  The CDE and the CTC are not on the same page.  The CTC only has authority for credentialing.  The CDE has a web site that says all teachers much have CLAD.  If foreign language teachers do not teach in English, they don’t need a CLAD.  The ultimate decision lies with the employer.  You have the option to discuss this with your employer and explain why a CLAD is not needed.

Lorraine explained what the California Road Map Language Summit is.  There will be a California Road Map Summit meeting in May in San Diego.  They will create a statement at that time.  In other states, they have been accepted.  There is funding now from several sources.  This does not take the place of the framework.  Currently neither the UC nor the CSU has a language requirement, which other states do have.

NBALT is currently inactive.  We will see if someone else wants to organize them.

All affiliates need to have a constitution or by-laws in order to get non-profit status.  At the next meeting we will divide into 2 groups.  One will be affiliates that need to get non-profit status and the other is those who don’t.  Some of the affiliates have such small amounts of money that it is not worth their time to get non-profit status.    Sue McKee said that she believes that there is information about non-profit status on the IRS web site.  Nadine will check in to how a friend set that system up recently.  Lewie will represent CLTA at the Delegate Assembly.

The Curriculum Commission no longer exists so the framework and standards do not line up. 

ACTFL CONFERENCE REPORT

Paula announced that CLTA is the hosting affiliate for this year’s ACTFL conference.  We need presiders for workshops on Thursday.  She needs greeters on Friday from 7:30-11:30.  There is a workshop on Sunday that needs a presider.  You get free registration if you preside at a workshop.  You get the member rate if you are a CLTA member and not an ACTFL member.

FUTURES REPORT 

Carol Moir has packets for round 2 of Futures.  They will be on-line also.  She will have a reunion at the Conference as an interest session.  She will survey these members on what to include and what not to include in the training for round 2.  There will be a Futures presentation at ACTFL.     

CLTA CONFERENCE REPORT

Paula needs 5-8 more workshops and about 30 more interest sessions.  There is no banquet or continental breakfast.  Exhibitors open at 11 a.m.  The gala opening is 3-5.  Should we offer exhibitor interest sessions from 5-6 with the last workshops from 6-9?  Or should we have the last workshops from 5-8?  The consensus was that on Friday there is too much traffic to San Diego for the Southern California folks to make it to either workshop unless they leave between 12-1.  Leave the last session at 5-8 and have the publisher presentations on Saturday.  There will be more hot finger food snacks that are served at the Gala.  The government grants will be on Saturday and the outstanding teacher awards will be on Sunday.  After the last session on Saturday, there will be a CLTA birthday party with cake and punch.  The off site workshops will be at San Diego State.  Attendees will use the trolley to get there.  There are $5 all day trolley passes.  

The Conference Registrar announced that we will begin to accept credit cards and use on-line registrations for the first time this year.  There will be fewer mistakes using on-line registration.  We are now going to offer workshops at $35 each.  The registration fee will go up by $10 to $110.  People can still mail in their registrations.  If you are going to on-line register, it will be for the conference only.  Membership only cannot be paid on-line.  It is too expensive.  Our conference form is very complicated.  Younger teachers will be enthusiastic about on-line registration.  You will automatically get workshop rosters if we use this system.  This system will also create a wait list.

MMS to accept credit cards for conference registration and to have on-line registration.

Nadine will check to see if one of our ad providers will sponsor this new system.

AFFILIATE REPORTS

Affiliate reports were given.

NEWSLETTER REPORT

Lorraine distributed a list of topics for the wrap-around issues.  The information is published about the 7th of the following month.  Several people volunteered to write up articles.      

Lewie reported that there have been 5, 055 hits on the Mayan numbers web site from about 10 years ago.  Lewie suggested that we refer members to specific lessons on the CLTA web site.  We need a template for how to add in standards based new lessons.  We have several templates already on the site.  They are usually based on a specific web site.  There are some 130 lessons on the site.  Standards need to be added to update these lessons.  LARC has a number of oral pieces available.  How to increase, recruit, maintain enrollment in your programs is another hot topic that should be covered in the wrap around.

SWCOLT REPORT

Tanya distributed her report on SWCOLT to CLTA.  SWCOLT is now requiring registration at the conference in order to present.  There was no profit this year, but they didn’t lose money.  The 2010 conference is in Albuquerque.  There are some additional scholarships available.  Blaine Ray will be their first speaker.  They are interested in working with CLTA in 2012.  CLTA will need to negotiate with them.  They are moving their conference to February.  Their award for Outstanding Teacher was reduced to $500.  Their journal will no longer be published.  All of the other regional conference organizations belong to JNCL.. SWCOLT will only send them $250 since they have no money.  They are changing titles for their executive board to president and past president.  We should invite Nevada teachers to come to our conference in San Diego this year.  We could send out registration information for Nevada this year. 

ADVOCACY REPORT

Tanya reported that Nicole testified at the career-tech committee to encourage the study of foreign language.  Career-tech would be substituted for foreign language.  She did an on-line survey that showed the need for a wide array of languages in career fields.  Nicole is still looking for someone in Southern California to do fairs in their area.  Nicole will present a Discover Languages session of ACTFL.. 

Lorraine said that in January Kathy will probably want to revisit her compensation by 10%.  She earns her money and we will need to increase her money.

WEB MASTER REPORT

The web site has over 100,000 hits per month.  The Mayan numbers has many hits.  There are many hits on the job line.  Standards download had 413 hits this month.  There are 670 links to our site.  We may increase the number of hits when we add in Nadine’s list.  Lewie can do weekly news flashes and sends out a monthly calendar.

AWARDS REPORT

Each of the award winners has written a report or is offering an interest session.  Board members can apply for the awards.  The deadline is around January 15.  The awards pages are ready to go.  You must be a member of CLTA in 2009 and 2010 to be an award winner.

CFLP REPORT

Duarte reported that there was a very successful Startalk program this summer.  There was a leadership strand for teachers of Mandarin.  The CFLP has been funded for next year.  There is funding for a new Startalk leadership program for next summer and also one for LASTARS. 

It was suggested that we remove the deadline for presentations at the conference. 

Lorraine has merchandise samples available. 

ADVERTISING REPORT

Nadine asked how we can add lessons to the web site.  This is an eventual goal.    We need to put up tried lessons.  We are not yet ready to put up standards based lessons.  This will be discussed next year.  We can discuss how the standards are affecting our lessons at the next lesson.

Our ads contributed $7,400 plus $1,700 in advertising.  We still need to collect $500.  There may be less money in exhibits and more in advertising next year.  

MISC. BUSINESS

The January meeting needs to be changed to January 9 or February 6.

Paula will send an e-mail about what still needs to be covered at ACTFL.  Araceli had 2 groups that made it to national finals.  December 1 is the deadline for a video pod cast.

Our next meeting is November 7.

BITSA is now unfunded.

ADJOURNMENT

The meeting was adjourned at 2:55 p.m.

Respectfully submitted,
Susan E. Korsinen
CLTA Secretary

HOMEWORK: 

1.    Find your Constitution/by-laws and bring them with you to the November.

2.  Check on your non-profit status with your local affiliate treasurers.

California Language Teachers Association

Board Meeting

November 7, 2009

The second meeting of the California Language Teachers Association of the 2008-09 school year was held at the Marriott Courtyard Hotel in San Jose.  President Carol Moir called the meeting to order at 10:00 a.m.

Members present:   Carol Moir, President/CCALP/Futures
                                    Lewie Johnson, Past President
                                    Norman Leonard, President Elect/FLCSD
                                    Susan Korsinen, Secretary/CVFLA
                                    Sue McKee, Treasurer/Conference Registrar
                                    Paula Hirsch, Conference Chair/MCLASC
                                    Lorraine D’Ambruoso, Executive Director
                                    Duarte Silva, CFLP
                                    Karen McDowell, Newsletter Editor
                                    Tom Blair, CCCFLA
                                    Ed Stering, FLANC (Sub)
                                    Kevin Duffy, FLASCC
                                    Jason Becker, FLASH
                                    Edith Benkov, FLC-
                                    Svetlana Lazarova, IEFLA
                                    Alexis Frink, KCLTA
                                     Nicole Naditz, Discover Languages/FLAGS 
                                    Tanya Zaccone, SWCOLT
                                   
                                                                                                                       
Members absent:    Marge Sotomayor, Membership Chair
                                    Heema Sinibaldi, FLAMCO
                                    Nadine Elwood, FLAOC
                                    Robert Blake, UC Consortium

MINUTES

SECRETARY’S REPORT

The minutes were approved as clarified.  BITSA can still be funded by districts if they want to continue the program.  There is still an induction program required to get a clear credential in 5 years.   The Secretary  announced that CLTA needs candidates for Secretary and President Elect for next year.  Lorraine thanked the Secretary for her 20 years of service.       

CFLP REPORT

Duarte reported that the CFLP was funded for next year.  They will host a program this summer for IMPACTFL to look at the CFLP model.  The CFLP  wrote a grant  to develop a program of 3 programs of 3 hours each on-line to develop future leaders.  It was funded.  The deadline to complete this program is February.  Some of these will apply to new Futures Fellows.  Svetlana volunteered to pilot the programs, as did Nicole and Ed Stering.    Duarte distributed copies of Learning World Languages and Cultures in California: A Stimulus forAcademic and Economic Success.  It has been well received.  It will be distributed on-line.  CLTA will link it to our web site.  There is also a summarized version available on-line.  Duarte is currently working on publicizing this document.  The document will be featured at the CLTA conference.  It is intended for policy makers.  There will soon be a Power Point presentation available to publicize this information.  All legislators will receive copies of this document in the January packet that they receive.  Some foundations will also receive copies.  There is companion piece being developed for parents.  Districts can add in the programs that they offer and distribute it to parents.  It had to be changed before the final copy was made.  Tom Blair suggested that we include the front page on the news flash with a link to the pdf.  It would get a wider distribution that way.  Duarte said that this document will be the springboard to the roadmap.  Each region needs to let Duarte know of a great teacher that he can contact so reporters can interview them and they can publicize their program.      

EXECUTIVE DIRECTOR’S REPORT

Lorraine has mailed formal invitations to each government entity to let them know about our new format for giving awards.  There are confirmations of the French, Japanese, German and Spanish grants.

Lorraine has revised the CLTA brochure.  It will be printed.  Let Lorraine know if you need copies for any event that you are sponsoring.

Nicole, Christine, Duarte and Lorraine are presenting a session on advocacy at ACTFL.

Lorraine found a document on the IRS web  site that approves of group exemptions.  This means that affiliates can piggy back on to CLTA’s tax exempt status.  The web site is www.irs.govpublication4573catalog49351Q.  Treasurers will have to send Sue reports each year.  Tom reported that the IRS has a new form to fill out.  It is 990-EZ.   School districts now want tax id numbers to reimburse events.  Sue has to list the amounts of money given to each affiliate every year on the tax document she fills out.  

Lorraine presented the revisions of the CLTA Articles of Incorporation and the by-laws. 

MMS to acct the revisions of the Articles of Incorporation and By-laws as proposed.  

NEWSLETTER EDITOR’S REPORT

Karen reported that she has 2 reports from grant winners, Duarte will write a brief article about the new document on Learning Languages in California and Lewie and Paula will include information from ACTFL.  CLTA  needs to have a bank of articles that can be published in the wrap around.  It was suggested that affiliates who have newsletters send copies to Karen so that she can pull from them to fill and necessary space.  Use Times New Roman in size 12.  The next issue will have Nadine spotlighted.  The advocacy team might be the next to be spotlighted.  Norman reminded that if you represent a special group you need to do an issue.  Find something of interest and send it to Karen to keep in reserve.  Duarte suggested that things that can be used in the classroom be included.  Svetlana suggested a call for articles in each issue.  The president elect would receive these articles to pass along.  Each affiliate should submit something of general interest to Karen.

It would be a good idea to put reminders for awards in there.  Lewie suggested that Norman watch the ACTFL connection for ideas.  Robert Blake can do a summary of the roadmap.

Karen will buy an updated program for her computer.

UC  REPORT

UC Davis will soon have information about summer school programs available.  They have some great sessions in Spain.  We will put that information into the wrap around because it involves a stipend.  

TREASURER’S REPORT

The Treasurer explained her income/expense statement  and the balance sheet.  We have spent more so far than we have taken in, but that will change as conference money comes in.  Taxes for this year are finished.  On-line registration will be available very soon.  You register by category.  We will try it out after lunch.  This is a learning year for on line registration.   There is a paper registration available also.  

Lorraine reminded Board members that 3 of the Executive Board Members right now have very elderly parents who may need their attention on short notice.  Hopefully other Board members can jump in to help should it be necessary.   

Sue will try to send receipts by e-mail this year for those who register on line. 

MEMBERSHIP REPORT

Sue has renewal notices for Board members from Marge.  She has envelopes for affiliate treasurers or membership chairs.  Affiliate reps please remind local money handlers to get CLTA dues sent to them are mailed in a timely fashion.

CONFERENCE REPORTS

Paula reported that CLTA has a booth. We need volunteers to man the booth at ACTFL on Friday and Saturday.  The ACTFL conference has very good attendance this year.  Hopefully all of our members checked that they are members of CLTA.  FLCSD will receive the money from ACTFL because they are giving up their fall conference.  We will double check our list to make sure everyone informed ACTFL that they are CLTA members.

Carol Moir announced that the birthday party will be in the Tiki Hut.  We are hoping to have a  hosted reception and a no-host bar.  The party will last from  6:15-8:15. 

The government grants will be at the luncheon.  Outstanding teachers, Hal Wingard and the flight will be on Sunday.  The skit for the next year has been eliminated and the area where the next conference will be held will be highlighted.  There is no banquet or breakfast this year.  The last workshop will be later.  There will be hot hors d’oeuvres at the gala opening this year.  We need Chinese, Arabic and ELD interest sessions.  ELD teachers will not have to be members.

Sam Quiñones was suggested as a plenary speaker on the immigrant experience that is different from most immigrants.  He could also sell his book on site.   It would help attract EL teachers.  We will look for other speakers at ACTFL.  Carol will contact him.  He would need to speak for 30 minutes.  Ask him what his fee is.  We normally pay $1,000.  We will give him a room on Friday night and lunch on Saturday.   

AFFILIATE REPORTS

Affiliate reports were given. 

ADVOCACY REPORT

Nicole reported that we still have advocacy going on.  She has a current break from reading legislation.  That will begin again in January.  There will be an advocacy presentation at ACTFL.  California is currently the model for advocacy.
Anything that costs money is a no go right now.  Lorraine and Duarte will meet with Kathy Lynch soon.  The Curriculum Commission was disbanded.  We are now in limbo to revise the framework to align it to the standards.  One legislator will want letters of support to reauthorize the Commission to work on frameworks and standards.  

PAST PRESIDENT’S REPORT

The deadline for the awards and grants this year is January 22.  It is best to start working on these award nominations now.  Grants are self-nominated.  Board members cannot write letters of recommendation for outstanding teacher awards.  It was suggested that we offer an interest session on awards at the conference.  We have French, German, Japanese and Spanish confirmed.  You don’t have to teach Italian to get the Italian grant.  You must be a member for 2009 and 2010 to be eligible for these awards.  Your chances for winning the grants are good.  T   

WEBMASTER REPORT

Lewie submitted the webmaster’s report.  We had 2084 home page visits, 1006 jobs page visits and 5789 lessons page visits.  There were a total of 86,678 hits this year.  We have 5367 pages with links to our pages.  We’ve had 721 downloads of the standards.  It costs about $70 per year.  We currently have 5425 FL teachers on our e-mail list.  It costs $216 per year for 20,000 emails per month.  Lewie is asking subscribers to upgrade their information to include city, school and languages taught.  Lewie would like suggestions for conference teasers for the flashes.  He sends out the calendar just before the end of the month.  Get events to him early. 

SWCOLT

Carol Moir will attend the SWCOLT conference in Albuquerque this year.  Her principal will help with funding for the conferences.  The conference this year was in Norman, OK.  There was only one outstanding high school teacher award this year.  There were some government grants awarded at SWCOLT.  

FLANC has adopted Connections for this year.  That was SWCOLT’s journal. ]\

FUTURES REPORT

The application is on the web site.  The large committee has not met.  The general consensus is that a meeting is not necessary.  There will be a Futures reunion at the conference in the suite.  We will also invite candidates who are interested in the program.  Everyone should be looking for candidates for Futures.

ADJOURNMENT

The meeting was adjourned at 2:35 p.m.

  Respectfully submitted,

 Susan E. Korsinen

 CLTA Secretary

HOMEWORK:

California Language Teachers Association

Board Meeting

February 6, 2010

The third meeting of the California Language Teachers Association of the 2008-09 school year was held at the Marriott Courtyard Hotel in San Jose.  President Carol Moir called the meeting to order at 10:04 a.m.

Members present:    Carol Moir, President/CCALP/Futures
                                    Lewie Johnson, Past President
                                    Norman Leonard, President Elect/FLCSD
                                    Susan Korsinen, Secretary/CVFLA
                                    Sue McKee, Treasurer/Conference Registrar
                                    Marge Sotomayor, Membership Chair
                                    Paula Hirsch, Conference Chair
                                    Lorraine D’Ambruoso, Executive Director
                                    Ruth Ward, FLAGS
                                    Heema Sinibaldi, FLAMCO
                                    Regina Coston McClintock, FLANC
                                    Nadine Elwood, FLAOC
                                    Kevin Duffy, FLASCC
                                    Jason Becker, FLASH
                                    Edith Benkov, FLC-CSU
                                    Svetlana Lazarova, IEFLA
                                    Alexis Frink, KCLTA
                                    Araceli Espinosa, MCLSC
                                    Robert Blake, UC Consortium
                                             
                                                                                                                       
Members absent:    Duarte Silva, CFLP
Karen McDowell, Newsletter Editor
                                    Tom Blair, CCCFLA
                                    Deana Alonso, FLCSD
                                    Nicole Naditz, Discover Languages
                                    Tanya Zaccone, SWCOLT

Guest:                                    Kevin Simas, FLASH

MINUTES

SECRETARY’S REPORT

The minutes were approved as corrected.

ELECTION

Ballots were distributed and tallied.  All candidates were elected.  Kevin Duffy is the President Elect and Julie Martine will be the new Secretary.   

TREASURER’S REPORTS

The Treasurer explained her reports.  Conference revenue is still coming in.  The CD’s matured in January.  She just rolled them over to opt up programs.  The rate is 1.09 and 1.10.  Insurance has just come up for renewal. 

MEMBERSHIP REPORT

The Membership Chair sent out lists of 2009 and 2010 members.  We are down some.  Last year we started an affiliate growth contest.  FLASH increased membership by 100%.  They will use the conference registration prize next year when the conference is in the North.  Lorraine asked that the Board members promote the birthday bash in San Diego. 

 CFLP REPORT

Robert Blake will report on the Road Map.  Norman Leonard and LA Stars had several projects funded.  CFLP will do what they can to help out with any conferences.

UC REPORT

Robert Blake reported on the Road Map.  This is a program to be language ready in education.  The Road Maps are all on line.  This is to get state and local programs together on a plan to develop language education in the state.  There was a non-profit group that had money available that provided funding for the California Language Road Map.  They got money from several sources.  Our Road Map will be different from the other states.  We will draw from our own resources.  Robert Blake is the head of the Road Map program here in California.  The culminating event will be May 7 in San Diego with a presentation of what the break-out groups developed doing practical, doable steps.  They hope to influence language policy in California.  The business community is a sub group, as are policy makers.   Community relations is the last sub group.  The theme is “Building California Citizens for World Success.”  There will be federal representation at this meeting.  It is a focusing and magnifying effort.

They are working on getting Northern and Southern California groups together.

ADVOCACY REPORT

Lorraine said that she and Duarte are planning on getting legislators’ educational reps together.  Affiliate reps are asked to get several copies of the policies and go to see local legislators and ask them to attend the sessions in Sacramento.  Duarte will send copies of this material to affiliate reps to deliver this material to local legislators.  The governor is leaving and has had no interest in language education.  We hope that the situation will change with the new election.  There is focus on agribusiness now. 

Nicole Naditz sent out her advocacy report.  This will appear in the wrap around in April.       

AFFILIATE REPORTS

Affiliate reports were given.        

AWARDS REPORT

 The Awards Committee met last Sunday.  They had 44 applicants for the awards.  The Committee worked all day reading nominations.  This was the largest number of applicants they have had.  All awards have been given.  Kevin asked if award nominations could be submitted on-line.  This has been considered, but it takes many hours to prepare the applications to be read and to double check memberships.  This year someone tried to e-mail an application, but this process was very fragmented.  ACTFL now does awards on-line.  The FLASCC affiliate has a member, David Campbell, who can work on developing this process on-line.  There were problems of the authenticity of the letters of support and also verification of membership.  CLTA will explore the possibility of moving this process to on-line.  Right now the entire packet is supposed to be sent in one mailing.  Marge will not accept dues for the previous year after December 31.  Some people think that if they receive the news flash that they are members.  If you receive Language Magazine, you are a member.  We will put the award winners on the web site after the conference, since the awards are being given at the end of the conference.        

CONFERENCE REPORT

Registration is down due to the economy.  We will not meet our room bank total.  We were able to bring down the room bank.  We will owe the hotel $2,000.  We promised another conference in 2014.  We need to negotiate for next year’s conference.  We have more workshops this year than ever before.  We hope everyone will talk up this year’s conference to encourage people to attend next year.  We are working on keeping costs down as much as possible.  We are down in exhibits since ACTFL was here in November.  ACTFL is talking about coming back in the fall of 2014.  They are talking about Northern California in 2016 or 2017.  We want to work with ACTFL to make sure that we don’t go to the same city the same year.  The birthday bash is going to be fun and a big deal.  Paula will send Lewie information about the birthday bash for the news flash.  Everyone will send Lewie information promoting the San Diego Conference right away. 

Carol announced that Joe Nuñez would be the plenary session speaker this year. 

Lorraine said that we need to emphasize the change in schedule this year–no Friday dinner, and a change in awards to Saturday lunch and Sunday brunch.  The celebrations will have to take place at home.  The people getting awards can get there to get their awards.  Banquets and breakfast were also getting very expensive. 

Sue McKee reported that on-line registration has been very interesting.  130 have registered on-line and some people have registered more than once.  The credit card is working well, but there are some issues that have come up.  On site registration must be over $100 to use the credit card.  On lesser amounts we lose too much money.         

EXECUTIVE DIRECTOR’S REPORT

The Executive Director reported that James Yoder of Las Vegas approached Carol Moir and Jennifer Cornell approached Lorraine about affiliating with us.  We need to amend the by-laws to take out California.  If this doesn’t work, we will invite them to join IEFLA.  We would like to invite them to our conference and allow them to see what our conference offers.  It has been a long time since we had a new group join CLTA.  We will send them the by-laws so they can write up by-laws to join us.

MMS to amend Article 13 Section 2B to eliminate the word California from the CLTA by-laws.

MMS to accept Nevada as a member of the organization as long as they comply with the requirements outlined in the by-laws to affiliate.

Lorraine will contact both of the people from Nevada.  We will offer them one night of complementary lodging and complementary registration at the conference this year.

The next issue is reciprocity.  Lorraine would like to see members of any affiliate be allowed to attend events offered by other affiliates.

MMS to allow CLTA members who are also  members of any CLTA affiliate to attend events of other affiliates at the member’s rate.

MMS to table the motion until the September 25, 2010 meeting.

The new Secretary will need a new computer.  There is currently $800 in the budget for technology.  Lorraine needs to begin to use her laptop as her primary computer.

MMS to authorize the purchase of a new computer for the new Secretary.

Lorraine gave the web site:   Kidsdata.org   which gives lots of information about kids health in California. 

Duarte has set up a kickoff for National Foreign Language Week March 1-7.  CLTA is a co-sponsor. 

Sue suggested that future board directories include cell phone numbers instead of FAX numbers.

ADVERTISING REVENUE

We made about $3,000 in advertising this year.

WEBMASTER REPORT

The Webmaster reported that we had 20,237 visits to the web site in January 2010.  The home page had 2,790 visits.  The jobs page had 2,226 visits.  The lessons home page had 4,333 visits.  The cost of web hosting is about $70 per year.  There are 5,554 teachers on our e-mail list.  The cost is $216 per year.

Lorraine asked about the advertising limit.  It is 3-4 lines.  We will wait until next year to put ads on the wrap around.

The Standards will be on the CDE web site in 2 weeks.

CONFERENCE REPORT CONTINUED

Paula reported that the site directors gave some suggestions for future conferences:  a BITSA price, we are looking into aTwitter site, a Saturday only rate,  

FUTURES REPORT

Carol reported on Futures.  We are getting 50 512 megabyte memory sticks.  They will be available on March 6.

MISC. BUSINESS

Ruth suggested that we have a brief history of CLTA on the web site. 

ADJOURNMENT

The meeting was adjourned at 1:55 p.m.

Respectfully submitted,

Susan E. Korsinen

CLTA Secretary

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