Minutes CLTA Board 2002-2003

California Language Teachers Association
Board Meeting
September 14, 2002

The first meeting of the California Language Teachers Association of the 2002-03 school year was held at the Alliance Française in San Francisco. President Judith Snyder called the meeting to order at 9:15 a.m.

Members present Judith Snyder, President/CVFLA
Connie Vargas, Past President
Tanya Zaccone, President Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair/MCLASC
Karen McDowell, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Historian
Tom Blair, CCCFLC
Carolyn Moir, CCALP
Susan Geery, FLA-OC
Jan Sorelle, FLAGS
Richard Anderson, FLAMCO
Liz Barthe, FLANC
Jan Treadgold, FLASCC
Michelle LS Martin, FLASH
Janet Hedeline, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Bea Ricketts, KCLTA

Members absent: Duarte Silva, CFLP

Guests: Gregory Douet-Lasne, French Consulate
Kathleen Dillon, U.C. Language Consortium

MINUTES

President Judith Snyder asked board members to introduce themselves.

The President announced the appointment of Hal Wingard as the historian of CLTA.

Adjustments were made to the agenda.

The President distributed information to affiliate reps on their duties and responsibilities.


SECRETARY’S REPORT

The minutes were approved as distributed.

TREASURER’S REPORT

The Treasurer distributed her reports. She explained reimbursement rules and explained the reports. Concern was expressed about income for this year’s conference since funds for professional development are extremely limited.

MMS to approve proposed budget.

The Treasurer then explained the Conference Report. School districts often do not follow through with registrations in a timely fashion. She said that all registrations for both the Conference and the Summer Seminar should be sent to both the school district and also to CLTA/CFLP so that CLTA has packets prepared for them.

MEMBERSHIP REPORT

The Membership Chair distributed her report. CLTA has 1688 members this year, the second highest number that we have ever had. She will start to count memberships paid for the rest of the year toward the 2003 membership year. She reiterated that she needs money and addresses for membership right away so that members receive newsletters. Affiliate treasurers need to forward money to the Membership Chair immediately. Dues are sometimes being held for several months.

Another problem is that many people think that they have paid their dues this year when they have not done so. People sometimes think that they are members of CLTA when they are only members of the affiliate. One suggestion was to have local affiliates send a list of members to the Conference Chair just before the conference.

The most efficient way to pay dues is have checks made out to CLTA, send the checks to the Membership Chair, then have her forward the local affiliate dues back to the local affiliates. CLTA will contact former members of affiliates who have disbanded to let them know that their local affiliates are reorganizing or where nearby affiliates are located so that they can join these affiliates.

Renewals go out after October 21.

Discussion began on whether to award affiliate rebates this year.

MMS to vote to offer $5.00 rebate per attendee to affiliates for members who attended conference with the encouragement that affiliates refuse the rebate for the good of the CLTA treasury.

MANAGEMENT COMMITTEE

The Management Committee Chair reported on the membership drive. She reminded board members that local affiliates are asked to pay for one board meeting per year. She asked people to contact PARR and BITSA coordinators within districts to refer you to potential members. This informs them about the support services that are available through CLTA. One summary report on membership recruitment should be brought to the November meeting and one to the February meeting. Each affiliate rep will give a 45 second report on efforts to recruit members at the November meeting.
She distributed a packet of information for affiliate reps to help increase membership. Be sure to use the membership forms in the Membership Chair report when recruiting new members.

ADVOCACY

The chair of the advocacy committee reported on its recommendations. The President, Past President and President elect will serve on this committee. Gretchen Angelo will seek a replacement for someone from higher education to serve on this committee, but will continue on the committee until she finds one. All Board members are invited to join the Advocacy Committee.

The Committee will track bills that affect our organization. Some will be general education bills, some will be subject specific. They will watch funding and promote CLTA. There is a pre-print bill out to have content standards drafted for foreign language. The funding will come later. This is a preliminary bill, it will be presented early to many members of the legislature so that passage will be quicker in the legislature. CLTA needs to find friends in the legislature to assure passage of this bill when it is presented to the Legislature.

Affiliates need to develop e-mail lists of their members.

CLTA will work on getting members of the legislature involved in the conference. Legislators need to be contacted right away. The best thing to do is to get to know your legislator now, then get them to vote in favor of our interests. The Executive Director will distribute a list of suggestions on how to meet and deal with legislators. (They will be included with the minutes coming out after the meeting.) The Governor signed the bill authorizing the subject matter projects yesterday.

The second goal of the Advocacy Committee is to make the public aware of what is going on in the local areas regarding foreign language study. Affiliate reps are asked to research contact numbers for local television, radio and newspapers so that they will receive press releases about foreign language. (e-mail addresses/fax numbers) The Advocacy Chair needs the addresses of affiliate newsletter editors so that she can send advocacy information to them.

The advocacy web page will be up by the end of the month. It will have many suggestions on actions to take in our interests, impending bills of interest to us and numerous other things.

The Executive Director suggested that CLTA try to send the President to JNCL in the future. California can send as many representatives as it wishes to JNCL. CLTA will try to get the Proclamation of foreign language month from the Governor earlier this year. That way color copies of the proclamation will be available for affiliate reps to have at the conference. The cost is $200 plus airfare.

MMS to send the President or an additional representative to JNCL.

The Chair of the Advocacy committee should be on the Management committee.

PAST PRESIDENT’S REPORT

The Past President reminded board members that any applications for awards can be submitted early. The Web Master needs an update on information from local affiliates. All affiliate programs can be included within the Web page.
U.C. LANGUAGE CONSORTIUM

The President introduced Kathleen Dillon from the U.C. Language Consortium. The Consortium was established in Oct. of 2000. This group is interested in working with CLTA on areas of common interest.

The issue of UC’s inclusion in the student strand at the summer seminar will be addressed by the selection committee when it meets.

CONFERENCE REPORT

The President Elect gave an update on the Sacramento conference. FLASH is working on the program for the conference. Alice Bell and Michelle Martin are in charge. FLAGS is working on all other aspects of the conference. Members were asked to begin searching for funding for attending the conference in April. Carolyn Moir will write an article on how to seek funding. It will be sent out with the minutes. CLTA still needs proposals for the conference. Remind potential presenters that they get free conference registration if they present. It would be a good idea to include the conference proposal form in affiliate newsletters. CSU professors will be encouraged to present, especially on literature topics included on the new AP test.

The Executive Director will contact a couple of possible speakers for the Sunday brunch. She will contact Larry Slonaker of the San Jose Mercury News as a possible speaker.

The Conference Coordinator is having problems locating a site in Orange County for 2007 or 2008. The room rates are $170. She wants to see how well the Monterey conference goes at a higher rate before contracting for this rate. Santa Clara is another possibility. FLASCC is interested in hosting a conference in the future. Concern was raised about waiting for 2 years to make arrangements. Other locations in the Orange county area will be considered.

CLTA will begin work on filling the position as permanent program chair. One of the requirements for the job would be experience in conference planning, with some expertise in technology.

MMS to have President appoint someone to fill the program chair job.

The Executive Director will print up copies of the Conference Manual.

PRESIDENT ELECT’S REPORT

The President Elect reminded everyone about the splash page contest. Each affiliate should have one entry. This will be included in the fall newsletter. The simpler, the better so that the splash page will take up less memory in older computers. Kids are interested in designing for this type of contest.

EXECUTIVE DIRECTOR’S REPORT

The Executive Director reported on the summer seminar with 238 participants this year. There were 34 students in the student strand. CLTA will have to provide about $6,000 for the student strand of the summer seminar for next year. The FLAP grant runs out next year, at which time CLTA will have to take over funding. Each affiliate is asked to seek grant funding for the future of this program.

A large number of people attending the summer seminar were not members of CLTA. Very few attendees chose to join CLTA in spite of massive recruitment efforts. CLTA cannot require membership in the organization due to the funds coming from the CFLP.

Hal Wingard will help anyone working on a grant proposal to fund the summer seminar in the future.

Lorraine D’Ambruoso is representing CLTA on the CFLP Executive Board. There is an article coming on facts and figures and how foreign language study affects test scores.

The President and Executive Director will attend JNCL and ACTFL. The Executive Director will represent us on the New Visions panel at ACTFL. She will work on a new brochure for CLTA and hopefully have it available at the next meeting.

National foreign language teacher of the year may be approved by ACTFL. CLTA will have to decide how to choose a candidate for this award. CLTA may want to look at outstanding student awards, possibly piggy-backing this award with local affiliate awards.

CLTA should pressure the Academic Decathlon program to include foreign language as part of its competition. The Executive Director will contact the Academic Decathlon about our concern.

CLTA may want to recognize exemplary programs in the state of California to focus attention on foreign language. It might be a very expensive program to visit schools to see how its programs work. CLTA will refer this issue to the awards committee so they can develop some suggested criteria.

Admission of UC students to the summer seminar will be considered at the preliminary meeting of the selection committee. They can apply along with everyone else for admission to the summer seminar.

MMS to empower the Executive Director to offer a seat on the Board for a UC representative hoping that their consortium will underwrite the cost of the representative’s travel and lodging.

The Executive Director distributed a list of responsibilities for affiliate reps based on her report.

NEWSLETTER EDITOR’S REPORT

The Newsletter Editor has copies of the June newsletter. She thanked affiliates for their articles for the newsletter. She reviewed what would be included in the January issue of the newsletter. She requested that documents be sent as attachments, not as part of the body of an e-mail. She would like them in Word. She requested reimbursement for Adobe Acrobat so that she can add it to her computer. Request was granted. The deadline for the January newsletter is November 23.

ADVERTISING REPORT

Jan Treadgold will send out letters requesting ads for the newsletter. She contacted FLANC to see how they get so many ads in their newsletter. She also asked about advertising rates. It was suggested that she try to make personal contact with publishers to set up advertising. She can make any changes necessary to attract more ads.

PRESIDENT’S REPORT

The President thanked Connie Vargas for all of her help.

ADDITIONAL ITEMS

The Historian will request volumes 1-14 of our newsletter plus programs from past conferences. FLANC has also started a project to celebrate its 50th anniversary. The Historian will write a series of articles about our history in the newsletter.

The Trans-Atlantic Soccer Bridge program is a co-agency account held by CLTA. It was created by the Goethe Institute. Hal Wingard continues to handle this program. It is an excellent means of recruiting students to study German.

He is also active in working with the CSU professors. They had an outstanding session this summer. FLAP funds are being used to promote their programs.

ADJOURNMENT

The meeting was adjourned at 3:30 p.m.

Respectfully submitted,

Susan E. Korsinen
CLTA Secretary

HOMEWORK:

1. Remind local treasurers to forward money and addresses of members who pay local affiliates to the Membership Chair immediately.

2. Affiliate reps should bring a summary report of membership recruitment efforts to the November meeting and be prepared to present a 45 second report on these efforts at the November board meeting.

3. Each affiliate needs to develop an e-mail list of its members.

4. Research contact numbers for local television, radio and newspapers so that they will receive press releases about foreign language. (e-mail addresses/fax numbers)

5. Provide Advocacy Chair with addresses of affiliate newsletter editors so that she can send advocacy information to them.

6. Send the Web Master an update of information on officers and programs from local affiliates.

7. Seek presenters for conference. (Remind them of free registration, include proposal form in affiliate newsletters.)

8. Splash page contest–one entry per affiliate, the simpler, the better. (Kids like this type of contest.)

California Language Teachers Association
Board Meeting
November 9, 2002

The second meeting of the California Language Teachers Association of the 2002-03 school year was held at Windward School in Los Angeles. President Judith Snyder called the meeting to order at 9:00 a.m.

Members present Judith Snyder, President/CVFLA
Connie Vargas, Past President
Tanya Zaccone, President-Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair/MCLASC
Karen McDowell, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Historian
Duarte Silva, CFLP
Kurt Kemp, CCCFLC (Substitute)
Carolyn Moir, CCALP
Susan Wilkins Geery, FLA-OC
Jan SoRelle, FLAGS
Richard Anderson, FLAMCO
Jan Treadgold, FLASCC
Alice Bell, FLASH
Gail Saucedo, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Linda Amour, KCLTA (Substitute)

Members absent: Andrew Faukner, FLACC
Liz Barthe, FLANC


MINUTES

President Judith Snyder welcomed Board members and introduced substitute reps.

Adjustments were made to the agenda.

SECRETARY’S REPORT

The minutes were approved as corrected. (Add Andrew Faukner, FLACC to members present)

TREASURER’S REPORT

The Treasurer distributed and explained her report. Adjustments were made to her report. She has spent a good amount of time recently working on taxes. The Executive Director asked how many copies of the new brochure should be made. Discussion followed and it was decided to print between 2,000 and 2,500 copies. The Executive Director will take into account the cost of printing and decide what to do. It was asked how stable our financial picture is at the moment. The Treasurer feels that CLTA has a clearer picture of its finances at the moment and is on the road to stability.

MEMBERSHIP REPORT

The Membership Chair distributed and explained her report. She is no longer accepting memberships for 2002. CLTA is about even with last year for the following year’s membership. She reported on the number of nonaffiliated members. She attributes this to a large number of members joining at the conference. CLTA will make an effort to recruit members into local affiliates. Renewals will be sent out in late November. She will mail out 500 at a time to deal with returns. She plans to send out a special mailing to selected past members who have not renewed for a year or more. The Management Committee will look at the cost of membership for student teachers and retirees.

Affiliate reps gave short reports on recruiting efforts. Discussion ensued regarding why more newer teachers aren’t willing to become members.

MANAGEMENT COMMITTEE

The Conference is again scheduled during the testing window. Public school teachers are finding it increasingly difficult to get release time during this period. CLTA needs a rationale to justify ties to No Child Left Behind so that principals will allow teachers to attend the conference.

ADVOCACY COMMITTEE

Bethany Thompson reported on the activities of the Advocacy Committee. The Committee has divided categories for upcoming bills among the various members. Each person will monitor a certain area of legislation to determine whether or not CLTA needs to take a position on bills. CLTA will need to monitor education bills in general to get support for our interests.

The FL Content Standards Bill has been drafted. The preprint bill will be out in December and will be formally introduced in January. CLTA will need major support for this bill. CLTA will need support from non teachers who will speak about the need for foreign language backers. (Former students and community leaders are ideal.) CLTA will worry about getting advocates to the scheduled press conference at a later date. CLTA needs a very high profile to promote the study of foreign language in schools. (It will be 6 years before these content standards are in place.) Duarte and Lorraine will develop a script on what to say to legislators. CLTA needs to be prepared for opposition to the Standards Bill. Affiliate newsletters need to inform members who their new legislators are. Send a letter of congratulations on being elected to the new legislators, just as an introduction. It would be a good idea to send a weekly letter to a legislator so that they become familiar with your name. A new education Master Plan is expected in the next two years. A Master Plan usually lasts for 25 years. Foreign language needs to be present at every level in the Master Plan. CLTA needs to let members know that you do not need to be a citizen to contact legislators.

CLTA needs to take advantage of the Sacramento conference location to have a special Friday morning workshop to visit legislators’ offices. CLTA needs to look at the cost of the breakfast, who to invite to this session. (This session would probably be limited to 25 people.) Possibly the Advocacy budget can pay for the breakfast.

MMS to support organization of the free Advocacy Workshop on Friday morning of the conference.

The President Elect suggested that CLTA consider this as part of the conference expenses and deduct these costs from the expenses of the conference. Affiliates need to look at paying some of the expenses for backers.

The Advocacy Committee will have interest sessions available at the conference, and a table set up in the exhibits.

The Advocacy Committee recommends inviting Senator Karnette to the Friday banquet, inviting her to speak and giving her the first annual Legislator of the Year award. Concern was expressed about whether CLTA should give her an award while this process is in place. Some type of recognition might be given instead of an award. Senator Karnette should be introduced by a member from Long Beach.

Kathy Lynch has been very active in representing our interests in Sacramento. An annual report on legislative advocate action was presented. The CDE is currently seeking applicants for the Instructional Materials Advisory Panel. The deadline is January 2, 2003.

CONFERENCE REPORT

Copies of the conference manual were distributed. The Conference Chair is beginning to look at hotels in the Santa Clara area. She is also working with the Hilton in Orange County for 2008. There are glitches in the contract with Monterey. CLTA needs more larger meeting rooms there. The Conference Chair will be working with the hotel in Monterey to combine some rooms to make larger session rooms.

More 3 hour workshop sessions are needed for the conference. We need a minimum of 30 sessions to be offered. People should be encouraged to present to assure being allowed to attend the conference. CLTA may want to push the deadline date back to July 15. Moving the deadline date forward has not helped to fill the program. We need two day workshops or some one day workshops that are offered on Thursday. It suggested that AP Spanish Literature sessions be offered on Thursday. Sessions on No Child Left Behind also need to be offered to justify attending the conference. Another topic suggested was on communication revisited. A massive share-a-thon was also suggested. The UC Foreign Language Consortium might be contacted for sessions since they are interested in outreach sessions. The Program Chair might also contact ETS for sessions. The Share-a-thon was discussed further. It needs to include the sequencing of lessons. Each person attending would need to bring 40 copies of an activity to present. Another session suggestion was on how to become a support provider for younger teachers and developing presentation skills. The Conference Chair will expect an influx of proposals immediately. Lorraine recommended a session on Islam. You can get a proposal form from our web site: clta.net

SUMMER SEMINAR/CFLP

Duarte Silva distributed and discussed several documents: the overall evaluation report, the student summer workshop on foreign language teaching. Nearly half of the attendees were first time participants. One of the biggest requests was for the availability of more computers after hours. Complete reports of each strand of the summer seminar are available.

The Executive Director distributed a financial report on the summer seminar. Classroom space rent costs $14,000. CLTA is going to have to increase fees for the summer seminar to about $1,000 just to come close to breaking even. (In 2002, about 2/3 of the participants were funded by school districts, 1/3 were self funded.) We will look at a 2 tier fee, one for members, one for non-members.

The CFLP budget for this year was reduced by 35% (a smaller reduction than the other subject matter projects). The CFLP budget for the following year is already due. They are hoping for full funding for 2003-04, but they are concerned with the amount of money that will be available next year.

Discussion ensued on how much more to charge non-CLTA members.

MMS to empower the Executive Director and the CFLP Director to set the price for the 2003 Summer Seminar with the support of the CLTA Board.

MMS to charge a differential price of $150 for non-CLTA members at the summer seminar.

Next year is the 20th year for the Summer Seminar. It will take place July 26-August 1, 2003. A number of strands were suggested. The FLAP Board will meet in the near future. The CSU strand may not meet next summer since they are currently working on a number of issues. Several possible themes for 2003 were suggested and they asked for any additional suggestions.

Duarte discussed the AP seminar. The College Board was very pleased with the summer seminar presentation. CLTA/CFLP would like to increase the number of participants in the AP session–double to triple the number of participants from last year. He asked for direction from the board on how to deal with the AP sessions. Regular AP sessions charge much more than the summer seminar does. The summer seminar could charge an increased fee for the AP sessions. (AP sessions are about $750, only for registration, not including housing.) Discussion followed on AP issues.

MMS to double the number of participants in the college board endorsed strands and price it competitively with other AP week-long seminars.

Duarte distributed t-shirts left over from the summer seminar.

The CFLP site directors met last week to discuss reductions in program and expenses to deal with the 35% reduction in funding. The CFLP staff will work with the UC in the area of English language learning in an attempt to secure additional funding for the CFLP.

The Central Valley will be served by the Delta Sierra project to include Sacramento through Fresno.


Some 85% of participants in the student strand of the summer seminar in the past have entered teaching. Retention level has been much higher than in other areas of teaching. Foreign language students score higher on standardized tests than non foreign language students. It was suggested that a reunion session for past participants in the student strand be held at the conference.

EXECUTIVE DIRECTOR’S REPORT

Carolyn was thanked for her membership packet and funding article. Karen was thanked for the newsletter. Both people contacted to be speakers at the brunch were unavailable. CLTA needs a speaker for Sunday. The Japan Foundation will offer a grant. The French Government will offer one grant. The Embassy of Spain will offer a grant. The Goethe Institute probably will. The Quebec government grant is questionable. Glencoe will also most likely offer an outstanding teacher award.

The Executive Director distributed information on rescinding the teacher tax incentive. CLTA now has bonding for the Executive Director, Membership Chair and Treasurer. Officers liability insurance still needs to be negotiated. She will represent CLTA at ACTFL, the FLAP Grant, textbook adoption committee, Goethe Institute. Pat Nakashima and Alice Bell have applied to the Curriculum Commission . She contacted Robert Blake of the UC consortium, but got no response. She was contacted by a representative of a company which provides classes for businesses. Her information can be posted on the CLTA web site.

She distributed a poster to learn foreign languages. CSM Group Inc. provided the poster. It can be used as long as the designer is credited. The poster will be forwarded to the CLTA web site to see if it can be posted on our web site.

The next board meeting will be at Lorraine’s rec room. The hotel will be Marriott Courtyard at the Airport. The Management Committee will meet at 8:30 a.m. and the Board meeting will be at 10:00 a.m. Be sure to make return flight reservations after 5 p.m.

NEWSLETTER EDITOR’S REPORT

The Newsletter Editor announced that the deadline for the January newsletter is Nov. 23. She needs anything with special formatting to be sent to her in PDF. Please proof read articles being sent for publication. CLTA and SWCOLT will have reciprocal ads in their newsletters.

The Executive Director asked what to do about the two affiliates on inactive status. Their names will appear in the CLTA brochure. Carol Sparks, the Exhibits Chair, will be asked to attend the February board meeting. CLTA needs to inform Carol of her responsibilities at the conference. CLTA needs to provide walkie-talkies at the Conference.

ADVERTISING MANAGER

Jan Treadgold sent out 150 letters to advertisers with new rates and is waiting for responses. She needs new envelopes which she will have printed as inexpensively as possible.

HISTORIAN’S REPORT

The Historian will meet with a representative of FLANC this month and will ask for old documents in the next newsletter.
CLTA is the fiscal agent of the Trans-Atlantic Soccer Bridge. There is great enthusiasm for soccer as a means of promoting language study. This has greatly increased motivation for learning German.

He suggested a corner for Advocacy in the newsletter: what was accomplished, what is currently on the table and what future plans are.

He suggested that we encourage the use of retired teachers as mentors for new teachers and to look for ways to involve retired teachers in our activities. CLTA could enable use of retired teachers and provide additional services for our members.

PRESIDENT’S REPORT

The President reported that she has not yet appointed a permanent program chair. Alice Bell and Lewie Johnson are considering the position.

PAST PRESIDENT’S REPORT

The Past President reported that the deadline for the awards is January 31. Hal, Ken DeShawn, and Duane Fields will serve on the Awards committee. All applications are available on-line. They will revisit requirements and rubrics for awards for next year. It would be possible to offer special recognition for unusual accomplishments.

PRESIDENT ELECT’S REPORT

The President Elect will have information about the splash page in the next newsletter. Affiliate reps need to promote the Splash Page contest.

MISC. INFO

Alice Bell thanked the Board for the gift certificate.

ADJOURNMENT

The meeting was adjourned at 3:03 p.m.

Respectfully submitted,
Susan E. Korsinen
CLTA Secretary

HOMEWORK:

1. Inform members who their new legislators are in affiliate newsletters, send congratulatory letters on being elected to these legislators so that they become familiar with your name.

2. Seek session presenters for the conference. (Proposal form on web site.)

3. Encourage members to apply for awards, nominate outstanding teacher award candidates.

California Language Teachers Association
Board Meeting
February 1, 2003

The third meeting of the California Language Teachers Association of the 2002-03 school year was held at Lorraine D’Ambruoso’s Clubhouse in San José. President Judith Snyder called the meeting to order at 10:05 a.m.

Members present Judith Snyder, President/CVFLA
Connie Vargas, Past President
Tanya Zaccone, President-Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair/MCLASC
Karen McDowell, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Historian
Duarte Silva, CFLP
Sue Lian, CCCFLC (Substitute)
Carolyn Moir, CCALP
Nadine Elwood, FLA-OC (Substitute)
Jan SoRelle, FLAGS
Richard Anderson, FLAMCO
Liz Barthe, FLANC
Jan Treadgold, FLASCC
Diane Metzger, FLASH (Substitute)
Norman Leonard, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA

Members absent: Andrew Faukner, FLACC
Bea Ricketts, KCLTA

MINUTES

President Judith Snyder introduced substitutes. Adjustments were made to the agenda. She announced changes in making plans for attending board meetings. In the future board members will make their own room reservations at the hotel designated by CLTA and make arrangements for roommates. The contact person for each meeting will be able to suggest a roommate if you need one. She reminded Board members to check airfares on line to get the best rates. Return flights should be scheduled after 5 p.m. especially now that so much time is needed in the airport before boarding your flight.

SECRETARY’S REPORT

The minutes were approved as distributed, filling in the date.

TREASURER’S REPORT

The Treasurer distributed and explained her report. She believes that our tax report is now current and the fee for taxes in the future should decrease now that everything is up to date. CLTA has had some equipment expenses for the Treasurer and the Executive Director recently. The Executive Director informed the Board that CLTA will need to fund $7500 for the student strand of the summer seminar for this year. The FLAP Grant ends after this year and CLTA will need to seek funding for the student strand in the future.

MMS to authorize the Treasurer to purchase new computer equipment.

MEMBERSHIP REPORT

The Membership Chair distributed and explained her report. The Executive Director had 5,000 copies of the CLTA brochure printed. Only 8 of the 30 recently certified National Board Teachers are CLTA members. All will be invited to join by the Executive Director. The Membership Chair is using the non-profit mailing status at her post office to save money. Members from inactive affiliates have been invited to join nearby affiliates. She has sent out all of the renewal notices at this time. CLTA membership is up by about 10% from last year, with many new members. The affiliates are getting things into her in a timely fashion. The Treasurer asked affiliate reps to remind local treasurers to cash the checks that she sends out. A number of checks have not been cashed.

MANAGEMENT COMMITTEE REPORT

The Management Committee chair reported on Management Committee decisions. Affiliate reports were given at this time. Duarte Silva has mailing labels for all high schools in California. He will be happy to send labels to local affiliates for schools in their areas. He also has private school addresses.

ADVOCACY REPORT

The Chair of the Advocacy Committee reported on the foreign language content standards bill (SB5). The Committee needs a list of non teachers who can write letters about the importance of learning languages to Kathy Lynch (address is: Lynch and Associates
1127 11th St.
Sacramento, CA 95814
CLTA needs support from the PTA, letters from parents, support from CTA, police and sheriffs departments, AAUW, ARW, the UC, the CSU, the CCCFLC and any other agency that would support this group. Eventually, we may want people to make phone calls on behalf of the bill. CLTA would like to meet with success in its first foray into politics.
Hearings on the bill will probably take place mid February to March.

The Advocacy workshop will take place at the conference. They will try to make sure the 25 participants represent a good geographical balance. Some adjustment needs to be made for the Board meeting to accommodate attendance of these participants briefly at the meeting. (This could last up to one hour at the Board Meeting.) This will be a learning meeting for Board members. Carolyn Moir can set up a protocol for the presentation.

There was also discussion of an award for advocacy beginning next year. This would only involve the expense of a plaque. Local affiliates could establish a similar award to be given by each local affiliate. A proposal for this award will be presented at the next Board meeting.

CONFERENCE REPORT

The Conference Chair began the conference report. Each affiliate rep is asked to take post cards to send out to their members. Board members are asked to preside over two sessions.

She discussed pricing. There is a problem with the newsletter deadline and the dates of Board meeting. She asked that the Executive Board be authorized to adjust prices.

MMS to have the Executive Board set the prices for the conference at its August meeting.

The Conference Chair will be meeting with a hotel in Santa Clara in the near future to negotiate for a conference in 2007/2008.

There are still hotel rooms available in Sacramento and there is a problem with the hotel refusing reservations. (CLTA will not meet its numbers if the hotel refuses our reservations.)

The Executive Director would like to close the exhibits during the Plenary Session. There is a problem this year since the exhibits are in the Exhibit Hall, not in the hotel. CLTA could have the ACIS drawing at the Plenary Session where you must be present to win. CLTA will give two free conference registrations at the brunch in lieu of the trip drawing. The plenary speaker will be the National Teacher of the Year, Chauncey Veatch.

We are working on finding reduced parking fees for the conference. CLTA needs to find someone to shadow Carol Sparks as Exhibits Chair, so that a transition will be possible in the future. CLTA should consider providing coffee for the exhibitors, especially on Saturday morning. Publisher presentations need to be more clearly indicated in the program.

We are two registrations ahead of last year at this point. Confirmations are a bit slow due to printer problems. There will be information on parking sent out with the confirmations. The neighborhood is safe if you want to take the train. The conference registration deadline is March 15. The late fee is $50. The Conference Registrar will be shipping materials to the hotel about one week in advance of the conference. The hospitality committee is working on getting bags for the conference.

Please inform Alice Bell if your organization would like to have a meeting at 5:15 on Saturday.

SUMMER SEMINAR REPORT

The program for the summer seminar is almost in place. The theme is: A Score in Retrospect: Reflections on a Continuum of 20 Years of Collaboration among Foreign Language Educators. General sessions will cover Framework and Language Learning Continuum and will he limited to 2 sessions. The time gained will be allocated to interest sessions on technology, instructional materials, board certification and teacher preparation. The cost is $750 double/$900 single with a $150 charge for non-CLTA members. There will be a student strand, which will be different this year, open to sophomores and juniors only. There will be a new strand by invitation only for CSU/cooperating teachers. The FLAP grant will cover $650. This strand will include 15 teachers and 5 CSU professors.


Hebrew will be offered as a sub strand in the Elementary strand. The French Consul will contribute $3,000 toward the French strand. The Literacy strand will be back this year. Numbers of copies will be limited. The AP workshop will have an extra $100 materials fee.

CFLP REPORT

There will be an AP summer seminar in Northern California in June 16-20. It will use UC faculty. They are checking into whether it would be College Board authorized. The Subject Matter Projects have not been funded for next year. Duarte thanked people for applying for the the adoption committees . It is going well. The framework still has not been finally approved . Attendance at the CABE conference this year is very low. It needs to be publicized to ELD teachers. March 1-2 there will be a Children’s Literature conference in San Francisco.

There will be a request for proposals for the FLAP grant in the coming week. You can get money for conferences from the FLAP grant. It will be on the CLTA and the JNCL web sites.

Concern was expressed about attendance at the CLTA conference. A number of schools may be on Spring Break at this time. Local affiliates might look into scholarships/grants for members to attend the conference. Another proposal was to consider moving the conference to the fall. There is federal money coming for professional development in the future. The Conference Chair can look into setting up the conference in the fall beginning in 2007. The Management Committee needs to look at this possibility because it would entail a complete change in the structure of the organization and the affiliates.

EXECUTIVE DIRECTOR’S REPORT

CLTA will be renewing its insurance soon. She shared some correspondence that she has received regarding a movement to eliminate all languages except Spanish for study in their states. The Executive Director complemented Tom Blair on his newsletter promoting membership in CLTA. She is encouraging the Curriculum Coordinator to appoint a foreign language educator to the Curriculum Commission.

The delegate from the government of Quebec has provided a grant to study this summer in Quebec.

CLTA is lobbying publishers to sponsor Lang-A-Broad grants.

Lorraine, Duarte and Hal will meet to set groundwork for the CSU summer seminar session soon.

PAST PRESIDENT’S REPORT

The Past President has received 9 award applications so far, but today is the deadline. The Awards Chair is to get the plaque for the President’s Award. Board members are eligible to apply for grants.

MMS to correct minutes of November 2001 to read: Any board member not on the selection committee is now eligible to apply for grants.

MMS that board members are eligible to be nominated for awards.


The Awards Committee will meet on at Ken Deshawn’s home in Upland. (Ken Deshawn, Hal Wingard, Connie Vargas and a rep from the local committee are the committee.) So far no one has applied for the Goethe Institute and the Japan Foundation Awards. Deadlines for these two awards will be extended if no one else has applied.

MMS to extend the deadline for grant applications if no qualified candidate has applied by the deadline.

The Awards Chair asked how many Lang-A-Broad grants be awarded this year. We have 6 budgeted for this year.

There are at least 2 candidates for the Memorial Scholarship. How many Memorial Scholarships should we award this year and how much would the award be? The committee will decide how many awards to give and how much each one will be. The budget for the Memorial Scholarship is $1,000.

The Executive Director has received notice that there will be $10,000 in funding for a Sydney Gorman Memorial Scholarship, with amounts increasing to $25,000. The money is to be invested and eventually used to provide training for new teachers. CLTA will need to decide how the winner will be chosen. Some of this money would be used to provide money for students attending the summer seminar or other CLTA sponsored events. Discussion followed on who should receive the award. CLTA will announce the award this year and add this award in to our awards program for next year or sometime in the future.

PRESIDENT ELECT’S REPORT

The President Elect asked how many affiliates have a plan in place to choose a splash page entry. She suggested that the page be kept fairly simple so that it doesn’t use too much memory. She will need the entries for the contest on disk. She needs to receive the disk by Friday, April 18. The CLTA web page has information on what the splash page should include. The President Elect asked for a committee: Connie Vargas, Lorraine D’Ambruoso, Liz Barthe and Lewie Johnson will work on the committee to choose the winner.

HISTORIAN’S REPORT

The Historian thanked people for looking for old newsletters and asked people to continue looking. He will repeat his request in the next newsletter. He especially thanks FLANC for help.

The CSU strand has been growing in participation–from 7 to 14 in two years. There will be regional meetings throughout the state with foreign language and education departments working together to improve communication about teacher training. The TransAtlantic Soccer Bridge program is working to improve enrollment in foreign language study. There is a problem with a large number of participants and the availability of soccer fields.

NEWSLETTER EDITOR’S REPORT

The Newsletter Editor reminded the Board that the deadline for the March newsletter is today. She can take material through Feb. 7. She has some copies of the January letter.


ADVERTISING REPORT

Jan Treadgold sent out 110 letters and got only 1 response. It was suggested that Jan delegate some responsibilities to make phone calls. Duarte suggested that any publisher submitting materials for adoption be contacted. CLTA is no longer getting advertising from the big publishers. Jan will contact people to make calls to publishers to see about advertising.

PRESIDENT’S REPORT

The President reminded people to be sure to do their homework.

ADJOURNMENT

The meeting was adjourned at 2:20 p.m.

Respectfully submitted,

Susan E. Korsinen
CLTA Secretary

HOMEWORK:

California Language Teachers Association
Board Meeting
April 25, 2003

The fourth meeting of the California Language Teachers Association of the 2002-03 school year was held at the Sacramento Convention Center. President Judith Snyder called the meeting to order at 1:15 p.m.

Members present Judith Snyder, President
Connie Vargas, Past President
Tanya Zaccone, President-Elect
Susan Korsinen, Secretary
Paula Hirsch, Conference Chair/MCLASC
Karen McDowell, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Historian
Duarte Silva, CFLP
Irene Sadler, CCCFLC (Substitute)
Carolyn Moir, CCALP
Roberta Genini, CVFLA
Andrew Faukner, FLACC
Jan SoRelle, FLAGS
Richard Anderson/Patricia McDowell, FLAMCO
Liz Barthe, FLANC
Susan Geery, FLA-OC
Jan Treadgold, FLASCC
Connie Chrysler-Anderson, FLASH
Norman Leonard, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Bea Ricketts, KCLTA

Members excused: Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE

Guests: Nancy Bainter, Advocacy Committee
Alice Bartholomew, Advocacy Committee
Sylvia Jones, Advocacy Committee


MINUTES

President Judith Snyder introduced guests and adjustments were made to the agenda.

ADVOCACY WORKSHOP REPORT

Three people from the advocacy workshop reported on their sessions. The group subdivided. Concerns were expressed on need for standards, lack of elementary programs. Participants of the workshop met with their representatives or staff. A more thorough report will be compiled of experiences from participants. Representatives of the North, South and Central sections of the state spoke of their experiences. CLTA needs to work more toward expressing opinions to legislators. Nancy Bainter suggested sending thank you letters to legislators, which get more attention. Languages also need to be included as a core subject. Sylvia Jones reported for the South. There is a strong need for credentialed teachers, especially in less commonly taught languages. They also want more professional development. The Advocacy committee will work on staying in touch. Each legislator has preferences for contact–e-mails, letters, faxes. It is a good idea to find out how your legislator prefers contact.

March 12 a committee testified in support of SB5. Currently SB5 has changed the deadline date to 2009. The Dept. of Education is using these proposals to attempt to get more money. The language learning continuum is already in place. Standards need to be developed for them. 2009 is the next year the framework is up for revision. (The current framework should be out next month.)

Bethany Thompson is taking a leave as Advocacy Chair to accept a Fulbright Exchange position next year in France. Tanya Zaccone is filling in next year.

SECRETARY’S REPORT

The minutes were approved as corrected. The date for entries in the splash page was corrected to April 25. The Secretary announced the results of the election: President: Tanya Zaccone, President-Elect: Lewie Johnson, Secretary: Sue Korsinen, Treasurer: Sue McKee.

MANAGEMENT COMMITTEE

Carolyn Moir reported on the management committee meeting. The committee has proposals to save money, but not decrease services. Next year the Executive Board will meet in August and during the conference. The fall board meeting will be Sept. 13 in San Jose and there will be a second meeting on February. There will be no Board meeting at the conference. The business of the Board will continue. Affiliates are asked to sponsor costs of one of the two meetings each year. The Board will recommend that the newsletter be shifted to an on-line document. The fall newsletter will be reduced to 4 pages with referral to the web page for more information. CLTA receives some money from advertising. Ads will continue on the web site for education related ads. The January conference brochure will be mailed by non profit status. The Spring and Summer newsletters will be completely on line. Adobe Acrobat, which is needed to access some of our information, is available on the web site. Some people will have difficulty accessing the newsletter if the school site has pdf files prohibited. CLTA needs to announce the changes that are coming in the summer newsletter. No one has complained about information via the web site. CLTA may want to e-mail its link to newsletter. CLTA is investigating why memberships are not being renewed. Affiliate reps have received lists of these people so they can contact them locally. Affiliates can send out links 4 times per year to contact their members. E-mail addresses change often, so local affiliates need to keep up with e-mail changes.

Membership is down 13% this year and conference income will be down 40%. We will be lucky to earn $30,000 this year. The newsletter costs $12,000 to print and mail. Our income will be down over 50%. Affiliate newsletters should all include information about the change in CLTA’s newsletter format.

MMS to put newsletter on-line.

The newsletter can be made as attractive as possible, with more information available through it. The management committee will speak with the web master to find out what charges are for this type of service.

All free conference registrations will be eliminated next year. This will save some $9,000 per year. Discussion followed about how this will affect the number of presenters in the future. None of the other associations give free registrations, make copies, or provide AV equipment. CLTA will continue with a copy budget and to provide AV equipment. Discussion ensued on how this will affect future conferences. Next year’s conference will be in Monterey, so the location will be very attractive. CLTA needs to promote use of federal funds to pay for the conference for professional development. Departments need to encourage people to budget for the conference.

CLTA needs to encourage members to donate for grants and scholarships. A $1,000 donation was received this year. We will continue to seek donations for this area. Discussion followed on how to seek funds. Publishers’ donations this year allowed for a second memorial scholarship.

MMS to solicit donations for memorial scholarships and grants.

The Management Committee will look at an organized effort to earn money for scholarships and grants. The Treasurer will consult with her tax advisor on what CLTA can and cannot do to earn money for non-profit status.

MMS to accept the recommendations of the management committee. (2 Board meetings next year, Executive Board and Management committee will meet on conference calls. Newsletter will go on line. Eliminate free conference registration and request donations for scholarships.)

CONFERENCE REPORT

The conference is down by about 200 attendees. There will be budget woes next year. Expect a profit of $20,000-$30,000. CLTA released the block of rooms in the hotel. The quality of the product is the usual. Monterey will send us an addendum to the conference contract. There is a November 1 deadline to make cuts and we can cut another 10% in January. CLTA will have a link to the hotel and its services available. CLTA will also set up a buddy system for roommates beginning in October.

The Historian pointed out that CLTA should be complimented for a pro-active stance on its financial difficulties. CLTA needs to look at dates for future conferences. The conference needs to be before April 15 to avoid conflicts with the testing window. Suggestions were made about changing dates in the future.

TREASURER’S REPORT

Reimbursement forms were issued along with the treasurer’s report.

SUMMER SEMINAR

Flyers were mailed to all schools and past participants, along with CFLP requests. There is concern that the summer seminar attendance will be down. CLTA members costs have remained nearly the same. Duarte asked board members to recruit participants for the language leaders strand. Most CSU campuses are re-writing their teacher preparation programs. Master teachers are being invited to attend as are other teachers working with students teachers and beginning teachers. The State Dept. of Education is providing money for this seminar. (About 25 people are asked to participate.) The other strands are similar to past years. The general sessions will be changed. Some interest sessions are being offered this year. The student strand will be held this year. All presenters are in place.

CFLP

Duarte reported that the CFLP will be restored in SB611. All subject matter projects are included in this bill. Lorraine will send out an alert if action is needed for support on this bill. Hopefully, education will escape as many cuts as possible.

EXECUTIVE DIRECTOR’S REPORT

JNCL: Judith and Lorraine will attend May 7-10 and will see their legislators. FLAP funding and any initiative that supports foreign language study will be their emphasis this year. David Edwards will be our speaker in Monterey. We will pay only for his expenses. Carolyn did a great job with the Management committee meeting. Our general liability insurance was renewed. We now have a non-profit broker and costs went down. Board members and officers are liable to be sued. CLTA will now have insurance for officers and directors. Each affiliate rep has a copy of the proclamation. There are also suggestions on how to encourage advocacy.

Glencoe and McDougall-Littell paid for lang-a-broad awards and Holt donated $1,000 and paid for printing of the program. There will be a Glencoe outstanding teacher this year. Lorraine will announce the Sidney Gorman scholarship tonight at the banquet.

The French Government , the Goethe Institute and the Japan Foundation donated money for their strands in the summer seminar. CLTA’s portion for the summer seminar will be $6,750.

PAST PRESIDENT’S REPORT

CLTA will give 10 awards. 5 of the winners also applied for Lang-A-Broad grants. The awards committee met in February. She will suggest some changes to the rubrics for next year. 2 memorial scholarships were awarded this year. They will each be $1,000. All of the Lang-A-Broad awards came from donations. There will be a Hal Wingard, President’s, Glencoe-McGraw Hill, 6 outstanding teacher awards and an advocacy award.

NEWSLETTER EDITOR’S REPORT

Karen reminded the Board that the deadline for the next newsletter is May 3, next Saturday. She needs material.


PRESIDENT’S REPORT

Judith reminded board members that CLTA needs members. One of the best ways to get new members is via the personal touch. Board members also need to be sure to carry information back to local affiliates. Judith asked board members to attend the exhibits. Board members need to thank Holt for the programs and the scholarship, Prentice-Hall for the passport holders, Glencoe for the outstanding teacher award and McDougall-Littell for the Lang-A-Broad award. Judith thanked a number of Board members for their help in working on the conference.

MISC. INFO

Beginning this year, applications for the Goethe Institute Grant need to be in by August 1, 2003. Encourage your members to apply.

2003-04 MEETING SCHEDULE

The schedule for next year is currently: September 13, 2003
January 31, 2004

Both meetings will be held in San Jose.

ADJOURNMENT

The meeting was adjourned at 4:15 p.m.

Respectfully submitted,

Susan E. Korsinen
CLTA Secretary

HOMEWORK:

Fix e-mail address for Jan SoRelle on Feb. 2003 Board list: jsorelle@rcsis.com

Encourage members to make contact with their legislators regarding foreign language legislation.

Seek affiliate funding for one of the Board meetings in 2003-2004.

Inform members that the newsletter will soon be on-line only.

Keep up affiliate e-mail lists.

Continue membership drives at local and state levels.

Seek candidates for the Goethe Institute Grant. The new deadline is August 1, 2003.