Minutes CLTA Board 2001

California Language Teachers Association
Board Meeting
January 27, 2001

The second meeting of the California Language Teachers Association of the 2000-01 school year was held at City College of San Francisco in San Francisco. President Connie Vargas called the meeting to order at 9:20 a.m.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Tom Blair, Treasurer/CCCFLC
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Coordinator/MCLASC
Kathy Colvin, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Duarte Silva, CFLP
Carolyn Moir, CCALP
Elsa Castillo, CVFLA
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Patricia McDowell, FLAMCO
Liz Barthe, FLANC
Jan Treadgold, FLASCC
Rod Hass, FLASH
Gail Saucedo, FLCSD
Maurice Gendron, FLC-CSU
Stephanie Campbell, IEFLA
Eva Patiño, KCLTA
Maria Sofia Aquino, VALT

Members absent: Sylvia Jones, Conference Chair
Sue McKee, Conference Registrar
Betty Weaver, FLACC
Jeffrey Reader, MSLTA
Marlene Rosselli, TRICOFLA

MINUTES

President Connie Vargas introduced guests.

Adjustments were made to the agenda.

SECRETARY’S REPORT

The Secretary distributed a revised Board Directory and the agenda. The minutes were approved as distributed.

EXECUTIVE DIRECTOR SEARCH COMMITTEE

The President Elect reported on the search for a new Executive Director. The committee recommends Lorraine D’Ambruoso as our new Executive Director.

MMS to accept the recommendation of the committee. The motion passed unanimously.

MEMBERSHIP REPORT

The Membership Chair distributed CLTA and affiliate membership reports. She explained that she is having some problems with the dues change. Local affiliates should send in CLTA dues received to Marge Sotomayor promptly.

TREASURER’S REPORT

The treasurer distributed and explained his reports. He reported that the IRS problems are being resolved. Although the IRS is abating a significantly large penalty which it had assessed, CLTA needs to pay $5,400 to completely pay off the debt.

MMS to pay this bill.

The Executive Director complemented Tom Blair on his success in working with the IRS.

CONFERENCE REPORT

The Conference Chair asked board members to sign up to preside at workshops and interest sessions. Affiliate reps need to send out post cards with stamps to members to remind them about conference. Members who want to attend 3 workshops will have to calculate how to fit in lunch in only 30 minutes. The exhibits will open earlier this year (about 11:00)

She reminded Board members that the dates for future conferences are not always the same weekend in April. Dates for the conference depend on hotel availability. The treasurer reminded Board members to seek out discounted air fares. At the moment, air fares to San Diego are very high. Members need to make airline reservations right away.

Alan Svidal needs direction on the contacts with teachers from Northern Baja. The invitation is for Saturday only, each affiliate will host 2 teachers for lunch. One suggestion was to meet in the hospitality site at a specific time. At that time, the teachers will meet with their hosts and agree on where to meet for lunch and help guide them through the conference. Elsa Castillo volunteered to coordinate the partners. Board members should not be the partners since they will be otherwise occupied. Hal and Alan Svidal will work on the letters going out. Elsa will work on details at lunch. CLTA needs a list of sponsoring affiliates and some instructions on what hosts are expected to do.

The Conference Coordinator mentioned that CLTA will work with a shuttle company for transportation from LAX to Long Beach. This will involve some type of discount coupon. The local committee is working closely with Long Beach USD and hopes to get some coverage in the local newspaper. She is working on speakers, entertainment. One of the Board meetings next year should be held at the new hotel in Sacramento so that the Board can see the facilities.

The Monterey Conference is a bit expensive. It is likely that CLTA will encourage flights to San Jose and San Francisco, with a car rental, as opposed to flying to Monterey. The Conference Coordinator reported that the Ontario conference center is beautiful, open and airy. Local chairs are needed for Monterey and Ontario.

The Executive Director suggested that we consider working with SWCOLT about 2006-7. The earlier coordination begins, the better.

The Newsletter Editor sent a special thank you to Dan Davey for helping to reformat the conference program in the newsletter. Publisher sessions need to be noted and all presenters need to be reminded that they are not allowed to sell any materials at their sessions. A table may be provided for interest session presenters to sell materials in the Exhibits area. Nothing can be sold at sessions. The local committee will decide how to handle sales of materials.

MMS that whenever materials are for sale, this fact will be stated in the program, beginning in 2002. (The motion was withdrawn.)

The Conference Manual needs to be updated to prevent future problems. The San Diego Committee chairs will work with the Conference Chair, incoming Executive Director and Past President to update the CLTA conference manual. CLTA will try to get conference manuals from some other organizations to help with this project. Stephanie Campbell also volunteered to work on the committee.

PAST PRESIDENT’S REPORT

The Past President reported that she is awaiting applications for awards. Most of them come in after the deadline. The National Textbook Award will be awarded again this year. It is now the Glencoe-McGraw-Hill Outstanding Teacher Award. The Treasurer needs a copy of the award winner applications who earn more than $600 for tax purposes. The meeting will be on Feb. 17 in the Chico/Sacramento area. Rod Hass volunteered. The Book and Rose Award is chosen at the Conference. The committee meets Friday afternoon or Saturday. Membership verification needs to be adjusted with the change in membership year.

She also reported on the CFLP Advisory Board meeting.

PRESIDENT-ELECT’S REPORT

The President elect reported on the t-shirt contest. There is information in the newsletter that can be reprinted in the local newsletter. She also reported on the directory information. Only about 20% of the membership is listing their name.


MMS to discontinue the membership directory in 2002, due to lack of interest.

Discussion followed.

MMS to discontinue the Directory in 2001.

EXECUTIVE DIRECTOR’S REPORT

MMS that the CLTA Executive Director be designated as the official Delegate Representative at the annual ACTFL conference.

MMS that the CLTA Executive Director serve as the official representative at the annual JNCL conference.

MMS that both the incoming and outgoing executive directors attend this year. (This is contingent upon both people being able to attend.)

The American Sign Language Teachers and the California Association of Japanese Language Teachers are interested in joining CLTA. Thus far, our association has always been a multi language group. The Executive Director needs to respond to these requests for membership. Discussion centered on encouraging these teachers to join the affiliates. The Management Committee will take this issue under study.
The Executive Director sent out an e-mail verification recently. 180 messages were returned as non deliverable. He needs help in getting corrected e-mail addresses. E-mail changes should continue go to Hal for the time being and eventually switch over to Lorraine’s e-mail address.

The Executive Director discussed the theme for the Summer Seminar. National Teacher Certification will be one of the topics this year. There may be a separate strand for CSU professors who prepare foreign language teachers this year. A larger number of students is expected this year, which means an additional instructor for this year.

He then gave a report on the current status of the framework.

CFLP REPORT

The CFLP Director presented his report. Gil Mendez is currently under consideration as the Governor’s appointee to the Project Board. Nancy Zarenda will be taking a new position with the State Dept. of Education working on State Standards. A bill will need to be passed to develop these Standards. She just finished a term on the Commission on Teacher Credentialing. There will be some changes on the State Board of Education soon, due to terms expiring.

Duarte distributed an Executive Summary of all of the Summer Seminar strands. There will be a special strand focusing of National Certification this summer. In December 2001, foreign language teachers (French, German, Spanish) will be able to apply for national certification at the Middle and High School levels. The passage rate is about 25-30% in other areas. A support group will help to increase the number passing to around 70%. There are 14 standards involved. These will be adopted for professional development and teacher preparation by the CFLP. Certification is accomplished by video taping teaching, analyzing and describing what is taught, reflective writing on how the candidate works, a portfolio of student work, plus a day of testing in the field. There are incentives to encourage people to do this. ($10,000 from the state at a high performing school, $20,000 at a low performing school, $10,000 more if the candidate continues teaching for more than 3 years) One domain is knowing student–adolescent development. Two teachers will be identified from the 9 existing sites and will come together at a summer seminar strand working with 2 certified teachers in other areas, plus monthly follow-up meetings during the school year. Two places will be reserved for teachers at large from around the State. The application packets are available from each CFLP site. The fee to take the National Certification test is $2,300. This will be covered by the State Dept. of Education, the CFLP and the candidates will pay $300. This is a 12 month process

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MANAGEMENT COMMITTEE MEETING

The Management Committee has 3 recommendations:

MMS to spend $200 to improve the web site address, which will make it much more accessible. (This is a 2 year fee.)

The outgoing Executive Director will be named the Program Coordinator.

MMS to offer $6,000 augmentation to the budget for the transition of the new Executive Director.

The new Executive Director will need a new computer and a second phone line added in to her house. MMS to authorize $2,000 to purchase new equipment needed. (The motion was withdrawn.)

MMS to authorize the incoming Executive Director to spend up to $2,000 to buy any equipment she needs. (1 abstention)

NEWSLETTER EDITOR’S REPORT

There were no objections to the new format of the Newsletter. February 9 is the deadline for the next newsletter. Only 2 affiliates sent information for the last newsletter. The editor would like a group photo of award winners instead of individual shots in the post conference edition of the newsletter. She will include pictures of the plenary session and the brunch speakers.

PRESIDENT’S REPORT

The President reported that she has purchased the Napa Valley Wine Train certificate for Gil Mendez. It will be awarded at the conference.

She reported statistics on web page hits.

She reported on a request for funds, to which she will respond.
She presented a proposed calendar for next year: 8/18 Executive Board, meeting dates on 9/22, 11/10, 2/2 and 4/18,19,20.

MISC. INFO

Rod Hass is looking for a substitute for the month of March.


Marge Sotomayor reported that her 3rd year students used money earned from helping mail out renewals to sponsor a family at Christmas.

ADJOURNMENT

The meeting was adjourned at 3:10 p.m.

Respectfully submitted,Susan E. KorsinenCLTA Secretary

AFFILIATE HOMEWORK:

1. Find workshop/interest session presiders. Notify Gail Saucedo at (619) 476-8644 or e-mail at: gfsaucedo@hotmail.com
2. Mail two set of postcards (add stamps before mailing).
3. Send a check for $62 to host lunch for 2 teachers visiting from Baja CA.
4. Remind local treasurer to send in membership money to the Membership Chair immediately.
5. Encourage entries in the student contests: t-shirt and Book and Rose Contest.
6. Look for Newsletter Editor.
7. Look for a discounted air fare to the San Diego Conference.

CLTA TO DO LIST:


1. Revise the current Conference Manual. (San Diego committee chairs, the Conference Coordinator, incoming Executive Director, Past President and Stephanie Campbell will work on this committee.)

2. Management Committee will examine requests from the American Sign Language Teachers and the California Association of Japanese Language Teachers to join the Association.

California Language Teachers Association
Board Meeting
April 27, 2001

The third meeting of the California Language Teachers Association of the 2000-01 school year was held at the Town and Country Hotel in San Diego. President Connie Vargas called the meeting to order at 1:15 p.m.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Tom Blair, Treasurer/CCCFLC
Paula Hirsch, Conference Coordinator/MCLASC
Kathy Colvin, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Carolyn Moir, CCALP
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Michele Shockey, FLANC
Jan Treadgold, FLASCC
Rod Hass, FLASH
Alan Svidal, FLCSD
Stephanie Campbell, IEFLA
Maria Sofia Aquino, VALT

Members excused: Sue McKee, Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Duarte Silva, CFLP
Elsa Castillo, CVFLA
Patricia McDowell, FLAMCO

Members absent: Sylvia Jones, Conference Chair
Betty Weaver, FLACC
Maurice Gendron, FLC-CSU
Eva Patiño, KCLTA
Jeffrey Reader, MSLTA
Marlene Rosselli, TRICOFLA


MINUTES

President Connie Vargas made a preliminary announcements and made adjustments to the agenda.


SECRETARY’S REPORT

The minutes were approved as distributed.

CONFERENCE REPORT

The Conference Chair proposed an increase in Exhibits fee from $325-$350. A second booth would cost $300. Elite spots by the door will be raised to $450, with $300 for a second booth. CLTA will need to find another drayage company.

MMS to raise all fees for exhibitors.

The Conference Chair proposed that the Board consider a $500 honorarium for the Exhibits Chair, beginning this year. This person puts in many hours writing letters and organizing the Exhibits.

MMS to pay the honorarium.

The Conference Chair would like feedback on the continuation of 3 workshops in one day and on the earlier opening of the exhibits.

MEMBERSHIP REPORT

There are a number of members who are part time instructors. They are currently being charged student registration rates. CLTA may want to consider a separate fee for this category of teacher. A determination of who is considered part time is also needed.

TREASURER’S REPORT

The Treasurer distributed and explained his reports. The IRS problems are still being resolved. There are fewer grants this year. It appears that CLTA will be in the black this year. CLTA is in the process of moving its accounts into Prudential and out of Merrill Lynch.

PAST PRESIDENT’S REPORT

The Past President reported on the meeting of the selection committee for grants and awards. She announced the winners of the Mary Dufort and Lang A-Broad grants. CLTA may want to increase the amounts or the number of these awards next year. She also announced that she needs a team to read the essays for the Book and Rose Award. Kathy, Sue, and Connie will read the essays at the conclusion of today’s meeting.

PRESIDENT ELECT’S REPORT

Judith showed the t-shirt for this year. Board members will vote on a winner for this year’s contest. The Board needs to discuss whether to continue the t-shirt contest next year. The topic will reappear at the Sunday meeting. Providing bags at future conferences will be discussed at the Sunday meeting.

EXECUTIVE DIRECTOR’S REPORT

The retiring Executive Director announced that there would be a passing of the baton ceremony at the plenary session on Saturday.

The Program Coordinator reported on the CSU Council meeting this morning. He explained progress in developing a strand for CSU faculty at the summer seminar.

He discussed the current status of the Foreign Language Framework. The draft has been accepted by the Curriculum Commission and submitted to the Board of Education. If the Board approves the document in May, adoption of materials will begin 30 months later.

The Executive Director reported that she will attend the JNCL Conference in May. She thanked the local committee for the welcome notes written by students in the registration packet. Help is needed with collecting meal tickets at the door.


NEWSLETTER EDITOR’S REPORT

The Newsletter Editor reminded board members that the deadline for the next issue of the newsletter is on Thursday, May 3.

Hal asked if a separate mailing is needed for the summer seminar information. If it appears in the newsletter, the information will be very late going out. There will be information in a mailing and in the newsletter.

Award winners need to assemble for a group picture at the award ceremony.

CLTA still needs a new editor. Kathy will decide whether she want to purchase her computer equipment, or pass it on to the next editor. The Board expressed its appreciation to Kathy for all of her hard work.

PRESIDENT’S REPORT

The President presented information on the number of hits on the web site, which greatly increased from last year. There is a link to the summer seminar lesson plans on the web site. That page has won several awards for usefulness.

MISC. INFO

Carolyn asked what means of communication were especially successful this year to advertise the conference. Mailings were successful. The web address is very helpful.

Hal recommended that CLTA nominate Duarte for the ACTFL Board. The Conference Chair stated that membership in ACTFL should be encouraged. Duarte is known at the national level. Hal has served on the ACTFL Board in the past, so California has been represented on the Board. CLTA also may approach ACTFL about a national conference here in California in the future. The President thanked the Symposium, who brought CABE to our conference.

ADJOURNMENT

The meeting was adjourned at 2:50 p.m.

Respectfully submitted,

Susan E. Korsinen
CLTA Secretary

California Language Teachers Association
Board Meeting
April 29, 2001

The fourth meeting of the California Language Teachers Association of the 2000-01 school year was held at the Town and Country Hotel in San Diego. President Connie Vargas called the meeting to order at 1:15 p.m.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Tom Blair, Treasurer/CCCFLC
Marge Sotomayor, Membership Chair/FLARE
Sue McKee, Conference Registrar
Paula Hirsch, Conference Coordinator/MCLASC
Kathy Colvin, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Duarte Silva, CFLP
Carolyn Moir, CCALP
Elsa Castillo, CVFLA
Vivian V. Fields, FLA-OC
Patricia McDowell, FLAMCO
Jan Treadgold, FLASCC
Rod Hass, FLASH
Gail Saucedo, FLCSD
Stephanie Campbell, IEFLA
Maria Sofia Aquino, VALT

Members absent: Sylvia Jones, Conference Chai
Betty Weaver, FLACC
Tanya Zaccone, FLAGS
Michele Shockey, FLANC
Maurice Gendron, FLC-CSU
Eva Patiño, KCLTA
Jeffrey Reader, MSLTA
Marlene Rosselli, TRICOFLA

Guest: Lewie Johnson, Webmaster

MINUTES

President Connie Vargas called the meeting to order at 12:30.

MEMBERSHIP REPORT

The membership chair distributed her reports. Prior to the beginning of the conference, membership was at 1330, with some 120 new members registering at the conference. Renewals begin toward the beginning of September. Members cannot pay for back dues. Award winners must have 2 consecutive years of membership to qualify. (Homework for next time–get people to pay dues now, think of ways to increase membership.)

CONFERENCE REPORT

The Conference Coordinator gave her report. She said that having speakers from outside education was a pleasant change. We will keep Enrique Morones in mind for next year’s President’s award.

The Conference Registrar reported we had 9 onsite registrations, 922 people reregistered, 52 people with problems. 974 paid registrations, so that we should finish with over 1,000 attendees. She will have a final report available in the fall.

TREASURER’S REPORT

To receive full reimbursement, board members must attend both the Friday and the Sunday board meetings at the conference. Tom Blair announced that he will resign at the end of this fiscal year and will help with the tax reports for this year.

MMS to look for a new treasurer.

Connie thanked Tom for getting CLTA back on the road to financial recovery.

PAST PRESIDENT’S REPORT

The Past President reported on the awards presentations. She again thanked the awards selection committees and will work on getting more applicants for the government grants next year. There were fewer applicants for all awards this year. We do not know why. Affiliates need to work toward finding candidates for awards. Letters need to address the items listed in the rubric. The rubrics are effective. The letters of recommendation are crucial for award winners. Alice needs a copy of the rubric for the Book and Rose Awards. Hal urged that contact with government award givers remain with the Executive Director, so that there is less turn-over of contact. Tips for nominating award winners and emphasis on the blind reading will be covered in the newsletter.

PRESIDENT ELECT’S REPORT

The President Elect reported that we have sold 73 t-shirts, and we have 27 to go. The Board needs to encourage people to wear their new shirts on Sunday. Anyone who wears a t-shirt could get an extra ticket for the raffle on Sunday.

MANAGEMENT COMMITTEE REPORT

The management committee has formed a sub-committee to develop suggestions for the t-shirt contest. The committee will report back at the fall meeting.

The ASL will receive a letter from the Executive Director informing them that we are a multi-lingual association and wish to continue as such.

Carolyn explained adjustments to the conference registration reports. There will be an increase in fees for retirees/students/part time teachers by $10 per category. The form must remain 1 page only.

MMS to accept the changes on the conference registration forms.

The Management Committee will meet in Santa Barbara/Solvang at the end of the summer seminar. CLTA will work with an expert in finance to help set up procedures to meet all legal and fiduciary responsibilities of the association. Affiliates are urged to recruit treasurer candidates. An article will appear in the newsletter about our need for a new treasurer. Carolyn Moir will try to answer any questions about the position.

The Management Committee decided that CLTA should have its money in secure funds. This means investment in CD’s and money market accounts.

MMS to move money. (1 abstention)

An article might appear annually in the newsletter about the Mary Dufort scholarship.

CFLP REPORT

Duarte thanked the Board for accepting the idea of the Symposium which took place at the Conference. He also complemented CLTA on the teacher exchange program. A suggestion was made to limit the Symposium to 2 days, then skip offering interest sessions. CLTA will examine the format for continuation in the future. The conference registrar will bill affiliates who have not paid for lunches for the visiting teachers.

Duarte invited people to attend the pre conference seminar meeting on FLES. Mimi Met will attend the full week.

ACTFL is interested in coming to California in 2006, to San Diego. They would like to work with CLTA. Since facilities are unavailable that year, it will be 2007 or 2008. That is a conference of between 4,000-5,000 attendees. Lorraine will be at the ACTFL conference in November. A newsletter article would be useful to explain to people what ACTFL is.

EXECUTIVE DIRECTOR’S REPORT

The Executive Director reported on the possibility of working more closely with CABE. Paula, Duarte and Lorraine will attend the CABE conference next year.

SWCOLT will be contacted to explore a possible conference in the future.

MMS to send Paula and Lorraine to the next CABE conference.

MMS to re-establish contact with SWCOLT to work toward a joint conference approximately 5 years in the future. The motion was amended to read to include areas of mutual interest, including a joint conference.


CLTA will need to involve both Paula and Lorraine in this process. CLTA will need to finance meetings. Lorraine asked for clarification on which conferences she is expected to attend. Expenses would be charged to the Executive Director’s expense account.

Outreach to the CSU’s–all regional affiliate presidents should write a letter to the Foreign Language Department Chairs of their local CSU and community colleges to introduce themselves and invite their faculty members to attend the affiliate events. The membership chair should have names of the CSU representatives in the fall. Hal suggested that local presidents try to set up meetings just to get to know these local officials. It is an important link toward recruiting new members.

Lorraine now has a business credit card in the name of CLTA. It will collect miles which can be used to help defray expenses for attending different conferences.

MMS to activate the CLTA business credit card, to get a 2nd card for Sue McKee, to pay the first $5,000 of today’s bill with this credit card.

Tom informed the Board that Prudential has a card available at no fee.

NEWSLETTER EDITOR’S REPORT

Kathy named 2 possible candidates for newsletter editor. Kathy will speak with these two people about the responsibilities. Hopefully, a person will be recommended by the August executive board meeting. Kathy suggested increasing the honorarium for the next newsletter editor.

PROGRAM CHAIR’S REPORT

The Program Chair suggested that CLTA needs to use its new contact with the Business world through Enrique Morones’ contacts.

Rod asked what CLTA can do to make language part of the core curriculum, to encourage language study in all schools. The Association needs to take a more active role.

PRESIDENT’S REPORT

Calendar for next year is:

August 18 Executive Board
Sept. 22 is our next meeting. The location is to be determined.
Nov. 10
Feb. 2
Conference meetings April 19-21

The President introduced the Web Master, who explained the awards the CLTA web page has made and some of the services you can offer through the Web site.

MISC. INFO

The deadline for the awards next year will be February 1.

The President Elect suggested that CLTA consider video-taping conference speakers in the future.

The Membership Chair announced that there was one page missing from the membership directory, which she will mail out to Board members.

There is a tax-exempt form available for government workers to avoid paying room taxes.


ADJOURNMENT

The meeting was adjourned at 2:15 p.m.

Respectfully submitted,

Susan E. Korsinen
CLTA Secretary

HOMEWORK:

Get members to pay their dues now.

Think of ways to increase membership.