Minutes CLTA Board 2001-2002

California Language Teachers Association
Board Meeting
September 22, 2001

The first meeting of the California Language Teachers Association of the 2001-02 school year was held at the Town and Country Hotel in San Diego. President Connie Vargas called the meeting to order at 9:25 a.m.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair
Karen Nicolayson, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Tom Blair, CCCFLC
Carolyn Moir, CCALP
Elsa Castillo, CVFLA
Andrew Faukner, FLACC
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Richard Anderson, FLAMCO
Janice Treadgold, FLASCC
Michelle LS Martin, FLASH
Gail Saucedo, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Eva Patiño, KCLTA
Bernie Rang, MCLASC
Maria Sofia Aquino, VALT

Members absent: Duarte Silva, CFLP
Michele Shockey, FLANC
Jeffrey Reader, MSLTA
Marlene Rosselli, TRICOFLA

Guests: Janet SoRelle, 2003 Conference Chair


MINUTES

President Connie Vargas welcomed new members. Carolyn Moir gave an update on the situation with her husband–he is doing well. New affiliate reps introduced themselves. The Conference Chair reminded board members flying into Los Angeles for the November meeting to be sure to take the CULVER CITY Radisson shuttle. Ask before you get on to make sure that you get on the bus for the correct hotel.
Adjustments were made to the agenda.

SECRETARY’S REPORT

The minutes were approved as revised.

MEMBERSHIP REPORT

The Membership Chair reported that CLTA is down about 200 members over last year. She distributed 2 copies of affiliate membership reports. She also has self-addressed envelopes for the local treasurer to send membership checks on to her. She needs the money forwarded to her as quickly as possible. Membership renewals go out in November/December.

The Membership Chair has developed a proposal for how to deal with inactive affiliates.

MMS to accept the inactive affiliate proposal.

CONFERENCE REPORT

The Conference Chair reported that CLTA desperately needs proposals for both workshops and interest sessions. She has proposal forms. They are also available on the web site and can be sent to her electronically. All affiliate reps are urged to encourage presentations at the Conference. A suggestion was made to extend the deadline to September 1. There is a problem with extending the date in order to get the program printed. Another suggestion was made to make the deadline May 15. New members need to be encouraged to do presentations, with local members mentoring. Local affiliates could also present “best of” local conferences. A number of suggestions were made.

There is a problem with Fresno in 2006. A new site is needed for that year. FLAOC and FLASCC were suggested for that year. ACTFL is looking to come to California in 2009 or 2010.

CLTA might look at having experts from associated field present sessions at our conference.

The Conference Chair listed the future conferences: 2002 – Long Beach, 2003 – Sacramento, 2004- Monterey, 2005 – Ontario.

TREASURER’S REPORT

Tom Blair presented the ending reports for the past fiscal year. He also presented a proposed budget for the 2001-2002 fiscal year. Concerns were raised about deficit spending. One proposal is that local affiliates who can afford to do so should pay for 1 board meeting per year. If school districts will cover hotel expenses, board members are encouraged to take advantage of the monies.

MMS to accept the tentative budget.

The Executive Director thanked both Tom Blair for all of his help in smoothing the transition between the 2 treasurers and Sue McKee for taking on the job of treasurer.

MMS to elect Sue McKee as CLTA Treasurer.
The Treasurer explained the Conference Report. There is a new CLTA policy. If any vehicle is rented on behalf of the association, the insurance offered by the car rental agency must be accepted. The total profit on the 2001 conference is $86,387.61. She also explained the historic report on the conference registration.

PAST PRESIDENT’S REPORT

The Past President reported on awards. Information will be in the first newsletter. The deadline for applications is February 1. The tentative date for the awards committee meeting is February 23, the same date as the kick-off dinner for the Sacramento conference. There is a new study grant available from the Japan Foundation for a non-native speaker of Japanese. A special mailing will be sent to teachers of Japanese. Candidates must be a member of CLTA for 2 consecutive years to be eligible.

CLTA needs to build an e-mail list. Student help could be hired to help input information to create this list. Each affiliate needs to forward e-mail lists of its members.

MMS that all members of the CLTA board who ware not members of the Awards committee be eligible to apply for all awards, grants, that CLTA gives or brokers.

SWCOLT is looking for someone to read award and scholarship applications for their awards. SWCOLT would also like for CLTA award winners to be nominated for their awards. They would also like for CLTA to advertise their awards in our newsletter.

EXECUTIVE DIRECTOR’S REPORT

The Executive Director passed around a flyer on a French weekend. She received a message from JNCL on the FLAP Grant. (Foreign Language Assistance Program.)
Board members need to send letters of support for this program. JNCL lobbies in Washington for foreign language interests. Her report on New Visions is in the newsletter.

SWCOLT: A joint conference is being discussed for 2007 or 2008 in either San Diego or the Los Angeles area. It is worthwhile for networking interests, but it is questionable for financial reasons. CLTA would like to cement its relationship with SWCOLT. There is a problem with Universal City, since the hotel there is too small. CLTA will need to negotiate the financial arrangements with SWCOLT. CLTA cannot afford to skip its main financial resource for the year. There are many concerns, both financial and organizational, for a joint meeting. CLTA needs to protect its own fiscal well-being.

MMS to enter into a discussion with SWCOLT for a joint conference. The motion was withdrawn and a presidential directive given to the Executive Director.

The Executive Director is in contact with ACTFL for a possible conference in 2009 or 2010. CLTA would like to invite ACTFL’s Conference Chair, Louise Patierno, to our conference in Long Beach. Ed Siebold, the Executive Director of ACTFL, passed away recently. We may make a contribution in his memory if something is set up by ACTFL. CLTA may invite Paul Sandrock of Wisconsin to attend a board meeting in the future. Lorraine will solicit ACTFL members to present at the California conference. He might be considered as a brunch speaker for this year’s conference.

CLTA needs to get members more involved at the national level. ACTFL might be asked to present an interest session on why involvement in their national group be promoted.
CLTA can share its table with SWCOLT and ACTFL. The local committee can decide about this issue.
FLASCC is proposing a chat room. The Webmaster will be consulted. It would be an added expense. A List Serve or a message board might be another solution. The President will discuss this with the Webmaster. He can speak to this issue at the next meeting.

It was suggested that those involved in the conference go on the hotel tour.

PRESIDENT-ELECT’S REPORT

The president-elect will now shadow the Conference Chair as back-up in case of emergency.

PROGRAM CHAIR’S REPORT

The Program Chair assured CLTA that it is in good hands with the new Executive Director.

There is a FLAP meeting scheduled for the end of September which will look into reinforcing skills taught in the Summer Seminar. CLTA needs to work to recruit new language teachers. This past summer a number of CSU professors participated in the summer seminar, which was very successful.

The summer seminar for the students has been very successful over the years and has positively impacted participants to become active teachers.

The Executive Director reported on the summer seminar. CLTA is looking for new strands for next year. One suggestion has been language specific technology. AP is a problem, but Lorraine will attend a College Board workshop for training on October 14. Hopefully, CLTA will be able to offer an AP strand next year. She is open to any other suggestions for summer seminar topics. There have also been requests for literacy as a topic. Look into getting information on SAT 9 scores for foreign language students–they are usually higher than average.

MANAGEMENT COMMITTEE REPORT

The Committee is proposing a by-law addendum Article IV–Officers, Section 4B, duties, No. 6, President Elect, work closely with the conference chair to become familiar with the responsibilities of that position. (This is as back-up for the Conference Chair position, in case of emergency.)

MMS to accept this by-law change.

The Chair of the Management Committee will work closely with the Treasurer and the Membership Chair, so that in essence they shadow each other and help each other in any way possible.

A copy of the Constitution will be distributed to Board Members at the next meeting.

Affiliates are requested to sponsor representative’s attendance at one Board meeting this year.

MMS to award a rebate of $2.00 per attendee for the 2001 conference.

This will cost CLTA about $1,000. Local affiliates will be encouraged to return the money if they can afford it.
PRESIDENT ELECT’S REPORT

The President Elect asked if CLTA wishes to continue the t-shirt contest. CLTA will not hold the contest this year. This is one of the few activities CLTA does that involves students. CLTA also needs to encourage participation in the Book and Rose Award contest–participation has not been good so far. The Board might consider allowing more than one entry per affiliate. It was suggested that a lesson plan, tied to the standards be developed to encourage participation. Another possibility is to have a contest to design the cover for the following year’s program. (There is a problem with making sure that the cover matches the theme.) One other possibility is to use it as the logo for the Web site for a year.

MMS to continue the contest, with the winner being used as the web site logo. This will include a lesson plan tied to the Standards to be printed in the newsletter.

Tanya Zaccone volunteered to make the lesson plan.

NEWSLETTER EDITOR’S REPORT

The next newsletter deadline is November 16. The deadline for the Spring issue is Feb. 8, the summer issue is May 2.

The Newsletter Editor reported that she had no affiliate information for this newsletter. Each affiliate rep is asked to bring 30 copies of a short written report to board meetings. Of special interest are outstanding workshop presenters for local workshops.

She asked for clarification about the Book and Rose Award. So far, it will continue for next year. Alice will send a copy of information about the Award on to Karen if she can find it. Karen reminded Board members that this is a learning year for her.

The advertising editor handed out information on advertising rates. She also needs an information sheet for exhibitors at the conference to send out with these information letters. Publishers are only allowed to sell materials at their booth. Presenters are not allowed to sell any materials at sessions.

PRESIDENT’S REPORT

The President reported that the web site has moved.

MMS to reimburse the Web Master $86 for web site fees.

MISC. INFO

Gretchen announced that there is now a List Serve for the FLC-CSU. The university professors need to learn more about local affiliates. She asked that local affiliates contact their local CSU to work toward more involvement with the CSU professors. It would be wise to contact all higher level educational institutions in your area. Gretchen would like to get more involvement from CSU faculty members, including interest sessions at the
conference.

The meeting was adjourned at 2:15 p.m. to work on the special sessions.

The committees reported back to the group. Affiliate responsibilities were discussed first. Suggestions included contacting local universities to work on student placement. School districts need to be contacted to make additional contacts with teachers within the district. Retirees need to be contacted–they have more time for involvement and to provide help. CLTA needs to keep up pre service activities. Community people should be contacted for financial support for affiliate activities. Affiliates need to make sure members are applying for and nominating award winners.

The membership committees reported back on their suggestions. Personal contact with members is needed. The CA public schools directory should be obtained, visit teacher training facilities to promote CLTA, sell CLTA to administrators as professional development activities, do traveling “best of” show for assorted districts, start a book club, tertulia, just for personal enrichment, provide more language specific activities for teachers and students. Each local affiliate might choose 1 of these suggestions to concentrate on each year. Additional suggestions included a student/teacher “honors breakfast,” combining CLTA and local affiliate membership. Dynamite newsletters include lots of activities that teachers can use right away. Ask publisher reps to attend affiliate meetings with books. Award 1 free membership to a non-member. Awards dinner for affiliate scholarship winners–get newspaper coverage. Have a Share-a-thon after the CLTA conference.

Cost savings suggestions included: literacy strands for conference. Hold Board Meetings at the most economical site. Some people might lodge with affiliate members. Fly in and out on the same day. Send minutes and newsletters by e-mail (Except for the Conference Issue). Hold meetings at non hotel sites, don’t eat at the hotel, have 3 full board and 2 executive board meetings. Find and develop a list serve. Use non paper information as much as possible.

ADJOURNMENT

The meeting was adjourned at 3:05 p.m.

Respectfully submitted,


Susan E. Korsinen
CLTA Secretary

HOMEWORK: Solicit workshop/interest session presenters for the 2002 conference.

Send a list of affiliate members e-mail addresses to the CLTA President.

Bring 30 copies of a short affiliate report to each Board meeting.

Send letters of support for the FLAP grant to Congressional reps.

California Language Teachers Association
Board Meeting
November 10, 2001

The second meeting of the California Language Teachers Association of the 2001-02 school year was held at the Windward School in Culver City. President Connie Vargas called the meeting to order at 9:38 a.m.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair
Karen Nicolaysen, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Duarte Silva, CFLP
Tom Blair, CCCFLC
Carolyn Moir, CCALP
Elsa Castillo, CVFLA
Andrew Faukner, FLACC
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Richard Anderson, FLAMCO
Jan Treadgold, FLASCC
Michelle LS Martin, FLASH
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Eva Patiño, KCLTA
Bernie Rang, MCLASC

Members absent: Michelle Shockey, FLANC
Gail Saucedo, FLCSD
Maria Sofia Aquino, VALT

MINUTES


SECRETARY’S REPORT

The minutes were approved as distributed.

MEMBERSHIP REPORT

The membership chair reported that we have a total of 1599 members as of Nov. 10, 2001. She reported on current numbers per affiliate and the current amounts of rebates. CLTA will contact FLANC to see if they can send a representative to the next meeting.
Affiliates will be reminded to schedule their activities around dates of board meetings, which are scheduled well in advance. She has revised the renewal form and will send out the forms soon. She asked whether all affiliate reps need a copy of the entire membership. She will distribute copies once per year and electronic copies are available. She proposed that new members who join after September 1 be given a complementary membership for the remainder of the calendar year, with payment for the following calendar year. Lapsed members will be processed for the dues for the following year, unless requesting membership for the current year.

MMS to accept the proposal.

TREASURER’S REPORT

The Treasurer distributed her reports and explained the reimbursement forms. She made some adjustments in the proposed budget.

MMS to accept the changes proposed to the budget.

She explained the balance sheet. The Stepping Stones amount should be removed from the checking account balance.

MANAGEMENT COMMITTEE REPORT

CLTA will open an account at the Bank of America, accessible all over the state. Any check written for over $500 will need 2 signatures–the Treasurer, the Executive Director or the Membership Chair.

MMS to adjust the by-laws to require the double signature.

CLTA will soon have quarterly financial reports on Quick Books. This program will be implemented over the next year. The tax forms will now be professionally prepared and books will independently audited annually.

CONFERENCE REPORT

The Conference Chair reported that a number of 1 day workshops will be offered on Thursday, since there is only 1 two day workshop on the program. She asked if the full-day workshops should start earlier to allow participants to attend one all-day workshop, plus one half-day workshop in the late afternoon. She also discussed workshop topics. The program will hopefully be ready by the end of November.

The Conference Chair requested that CLTA purchase a zip drive for her computer. She asked that Board members volunteer to preside at workshops they plan to attend. She had some questions about conference set-up problems involving room assignments and bus or taxi service for the conference.

The deadline for the conference registration is March 15. The conference is earlier this year. Board members cannot sign up for Friday afternoon workshops. The board meeting will be at 1:00 p.m. (Lunch will not be provided at this meeting.)

The local chair reported that he needs suggestions to streamline the overall conference evaluation form. This is used to plan future conferences. The hotel charges $85 for presentations using the Internet, so presenters will be discouraged from requesting Internet service for presentations unless absolutely essential.

Conference fees for the 2003 conference will be raised. The changes were distributed. All non-member fees will increase by $10.

MMS to raise conference fees in 2003.

PAST PRESIDENT’S REPORT

The Past President reported on the award and grants. Information is included in both the newsletter and on the web site. Any board member not on the selection committee is now eligible to apply for the awards. The selection committee will meet on Feb. 23. All applications must be post marked by Feb. 1.

The Executive Director has communicated with all of the government grant providers. There may be a grant available from the Quebec government for this year. If it comes through, there will be a special mailing to French teachers about the new grant.

PRESIDENT ELECT’S REPORT

The t-shirt contest will sunset after this year. This year’s contest will be a web page graphic competition.

EXECUTIVE DIRECTOR’S REPORT

The Executive Director reported that Alan Svidal is ill and a get well card is being sent around the table. She distributed information on International Education week.

She has been communicating with SWCOLT and will meet next week at ACTFL. CLTA needs to examine sharing conference profits with another organization. CLTA is not in a financial position to lose profits at a conference. She is looking at 2009 or 2010. There are not many joint members of both organizations. Financial arrangements can only be worked out 2-3 years in advance. Sites can now be discussed. Negotiations will continue. 2006 will probably be in Fresno. 2007 may be in Orange County. CLTA will need more space for a joint conference. There will be a memorial service for Ed Siebold at the ACTFL conference. The money will go toward a building fund.

MMS to send a check for $200.

Duarte explained that the UC has established a group for research in language teaching and learning. There will be a presentation of papers on March 9 at a conference. CLTA might work with this group to see if a connection could be make with the UC.

The Executive Director attended an advanced placement meeting recently. She has submitted paper work to authorize an AP workshop at the summer seminar. UC Riverside is offering a certificate in teaching AP courses.

CLTA needs to update its brochures on articulation and general programs offered by the organization. Once they are revised, they will need to be printed.

Duarte Silva is on the board of the New Visions Program. He is the chair of the New Visions Task Force on Teacher Recruitment and Retention. The Executive Director also serves on the Task Force.

The Executive Director introduced Duarte Silva who pointed out to the Board that it needs to be more involved politically. She added that Education has become very politicized and we need to make our case in the political forum. FL is the only curricular area without state standards at the moment. The new framework is currently on hold to be printed. It will not be available this spring, as expected. The CFLP is currently not on the re-funding list for subject matter projects. It will expire at the end of June, 2002. Only the 4 core areas are currently under consideration for continuation. Foreign Language needs some professional help from lobbyists. This would be an expense for CLTA. CLTA also needs to increase its membership in order to increase its political muscle. CLTA needs an idea on costs for this program.

One initial step is an article in the newsletter about the importance of foreign language in core curriculum. Members may be asked to contribute to a letter writing campaign. The conference would be an excellent opportunity for the letter writing campaign. CLTA needs to formulate a plan for multi-faceted action on behalf of our members. Individual people will have specific responsibilities. This plan needs to be developed before the next meeting.

MMS to form a committee to develop an action plan before the end of the meeting today. This committee will develop short and long term goals for advocacy of FL teaching.

PROGRAM COORDINATOR’S REPORT

The Program Coordinator reported that the new executive director has taken over the job. His e-mail address will now be: haleenwin@aol.com

CFLP REPORT

Duarte Silva reported on a new video program. Public television in Boston got a generous grant from the Annenberg Foundation to make videos. They have requested recommendations for teachers to film for their series. Videotaping would take place over a two day period, with editing and voice overs to follow. They are looking for K-12 teachers to feature in this series. E-mail Duarte with suggestions.

Duarte discussed NCATE. It is designed to help new teachers and will work on accrediting teacher preparation programs. It is based on student performance and is tied to national standards and national board certification.

Duarte also informed the Board that the Project phone numbers have changed.

NEWSLETTER EDITOR’S REPORT

The newsletter is now on-line. The hard copy is in the process of being mailed. She sent out a list of what is included in each issue. She had some problems with table-type documents. The deadline for the next issue is November 16. November 30 is the absolute latest deadline. Articles should be sent as an attachment in Word. Table-type documents should also be sent as a camera ready hard copy. The January issue will be sent as a combination document–newsletter and conference program combined. Affiliate reps are asked to let members know that the newsletter is on the web page.

PRESIDENT’S REPORT

The President reminded affiliate reps to bring either newsletters or a summary of affiliate activities. SWCOLT is seeking representation on its board. CLTA will submit Judith Snyder’s name.

Bethany Thompson has been appointed as the Chair of the Action Committee. Gretchen Angelo, Tania Zaccone, and Lorraine D’Ambruoso will form the committee.
Suggestions were given on how to increase membership. Begin an e-mail list for your affiliate to spread information.

The next meeting is February 2 in San Jose.

MISC. INFO

Bernie Rang wished the Marine Corps happy birthday on its 226 birthday today. Every department head in California received the flyer for the 2002 conference.

The Executive Director suggested a candidate for the President’s Award.

The Conference Chair announced that the meeting of the conference manual committee will begin immediately after the meeting.

ADJOURNMENT

The meeting was adjourned at 2:15 p.m.

Respectfully submitted,


Susan E. Korsinen
CLTA Secretary

HOMEWORK:

Affiliate reps should inform members that the newsletter is now available on the web page.

Affiliates should develop an e-mail list to enhance communication with members.

Affiliate reps need to bring 25 copies of local newsletters or a summary of affiliate activities to Board meetings.

TO DO LIST:

The Action Plan Committee (Bethany Thompson, Chair, Gretchen Angelo, Tania Zaccone, Lorraine D’Ambruoso) will develop short and long term goals for advocacy of FL teaching.

CLTA will contact FLANC to see if they can send a representative to the February meeting.

California Language Teachers Association
Board Meeting
February 2, 2002

The third meeting of the California Language Teachers Association of the 2001-02 school year was held at the club house in San Jose. President Connie Vargas called the meeting to order at 9:30 p.m. Adjustments were made to the agenda and substitute reps were introduced.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair
Karen Nicolaysen, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Duarte Silva, CFLP
Carolyn Moir, CCALP
Nereyda Garza-Lozano, CVFLA
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Richard Anderson, FLAMCO/CCCFLC
Michele Shockey, FLANC
Jan Treadgold, FLASCC
Michelle LS Martin, FLASH
Gail Saucedo, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Bernie Rang, MCLASC

Members absent: Ruth Mulhearn, FLACC
Eva Patiño, KCLTA
Maria Sofia Aquino, VALT

MINUTES

SECRETARY’S REPORT

The minutes were approved as distributed. In the future, the Board directory will be dated and directions on how to get to the board meeting will be included on the web page.

MEMBERSHIP REPORT

The Membership Chair distributed an end of year membership report. We are about 50 members ahead of last year. She reminded affiliate reps to encourage local treasurers to send in membership information immediately, so members will receive CLTA mailings as quickly as possible.

TREASURER’S REPORT

The Treasurer explained her reports. The main account is now with the Bank of America. There was a question about in which category grants and awards should be included. The Treasurer received the thanks of the Board. The Treasurer should have all of the tax records in her possession. The Executive Director will contact the previous treasurer to get old tax records.

The Program Coordinator would like to develop a history of CLTA. Various board members have records at home. CLTA should investigate keeping records in a central storage location.

The Treasurer has increased the mileage fee to the current federal rate. The
Management Committee will look at the mileage/travel expenses issue. Members are encouraged to check the Internet and the airlines to always try to get the lowest fare. (orbitz.com is a good site to check.)

STRATEGY COMMITTEE

Bethany Thompson distributed the report developed by the Strategy Committee. CLTA will work with CTA to encourage the development of standards for foreign language by the State. The committee will meet again at the end of today’s meeting. Parents need to get involved to encourage action by the State. People attending the conference will be asked to write a letter at the conference. CLTA can have a letter writing table at the conference and give members a ribbon when they turn in a letter. One way to encourage membership would be to send out a hand written letter to encourage people who have not renewed membership or who have not joined.

CFLP REPORT

Duarte Silva reported that he and the Executive Director have spent time in Sacramento lately. Foreign Language needs to be more active at the State level. It is unlikely that a foreign language bill will be passed, but foreign language needs to be included in general education bills. Economic development, security arena and labor and employment legislation should always include foreign language. CLTA needs to work toward more advocacy in Sacramento and needs to be much more active politically. CLTA needs to work with other agencies to help them fight for their issues in order to get them to include our issues with theirs.

The Executive Director reported on a meeting with a lobbyist, Kathryn Lynch. CLTA needs to build coalitions with other organizations and groups. The organization can use only 5% of its budget for political issues, but can advocate for issues without many restrictions.

The services of a legislative advocate cost about $1,500 per month. CLTA is the fiscal agent for Stepping Stones. The account has about $7,000, These funds can be transferred to CLTA’s general fund to pay this year’s fees.

MMS to transfer Stepping Stones funds to general funds.

MMS to hire the services of a legislative advocate.

The Executive Director and CFLP Director will determine what the advocate’s duties will be for the first year. (This is a long term commitment for CLTA. The Advocate will advise CLTA on what directions it needs to move.)

Duarte Silva distributed and explained the CFLP evaluation report on the student strand of the summer seminar and the overall evaluation report of all of the strands. All 9 CFLP sites were approved recently. Duarte congratulated the new Executive Director on the smooth transition within the summer seminar staff. He also distributed the application on the National Board Certification Program. (March 1, 2002 is the deadline for this program.) There are 25 places available in the program this year. He would also like to have some alternates available, in case people are unable to continue in the program. Carolyn Moir gave an explanation of her experience with the process. There are two sessions at the conference which will explain the certification process.

The title for the summer seminar has been chosen: Reading the Word and the World: Languages and Literacy for a Culturally Competent and Economically Sound America. The following strands will be offered: Elementary Ed., Making Communication Come Alive II, Technology for French teachers, German: to be determined, Spanish literature with Anabel Sanchez, possibly a strand on heritage language learners, AP Spanish Literature, Japanese, National Board Prep, the Student Strand,and a strand for CSU Professors. July 27-August 2 are the dates for this year. Prices will be $650 per double, $800 per single. (UCSB has raised its prices.) The summer seminar needs to look for new presenters–our current leaders are reaching burnout. Some people may need to be invited as shadows this summer. The Management Committee will look at this issue. The Conference Committee needs to have information about the summer seminar before April 15 to include it in the conference information envelope.

Jan Treadgold encouraged an interest session next year on how to do presentations. This would be of great benefit to younger teachers. Carolyn Moir will help. Another idea is to get colleagues to present a short segment of another session.

EXECUTIVE DIRECTOR’S REPORT

The Executive Director received a thank you from ACTFL about the memorium for Ed Siebold in the CLTA Newsletter and her participation at ACTFL. She found out that CLTA’s insurance does not cover events sponsored by affiliates. Local affiliates are urged to seek co-sponsorship of events with County Departments of Education to get insurance coverage.

She reported on assorted communications.
There will be a follow-up session to the student summer seminar at the Long Beach conference. She will attend JNCL in May. She needs someone to represent CLTA at CAPSO in November. Paula Hirsch will check into this program.

CABE has developed a program for being a bilingual city.

The Conference Chair would like to get conference coverage into the Long Beach paper.

The Executive Director reported that she is having transportation problems getting the SWCOLT in Oklahoma City.

The Legislative Advocate is working on a proclamation for National Foreign Language week with the governor’s office.

The Management Committee will look at job shadowing for key board members.

CONFERENCE REPORT

The Conference Chair reported on logistics for printing the interest sessions in the newsletter. Each program chair should decide whether to print the time slots for interest sessions in the newsletter for future conferences.

She will negotiate the 2006 conference in Fresno in March. CLTA will not be charged for rental space in the Exhibit Hall since we are using the hotel in the complex. FLAOC will sponsor the 2008 conference, but can do 2007 if necessary. FLASCC might be willing to host in 2007. 2003 will have its kick-off meeting on February 23. She needs presiders for workshops and interest sessions and needs names of anyone else willing to preside. Bags are being provided for free this year. CLTA will bus participants to the art museum, CSU Long Beach and two other sites in Long Beach Unified. She doesn’t have cost figures yet. The entertainment is a bay cruise. Ads in the conference program go to Carol Sparks. The foreign consulates will need up to 6 tables in the Exhibit Hall.

CLTA is using a new drayage company this year. Prices for booths increased this year. Friday’s exhibits run 11-6, and Saturday is 8-4. The conference chair was congratulated for the work she is doing for this year’s conference.

The Conference Registrar has only received 39 registrations so far.

PROGRAM COORDINATOR’S REPORT

The Program Coordinator will make some additional adjustments on finances to conclude the transition process to the new Executive Director. The Treasurer and Executive Director will work on the financial transitions later this month.

PAST PRESIDENTS REPORT

The Past President will attend a CFLP advisory board meeting on March 21-23 in Monterey. Not too many applications for awards have come in yet. She expects to receive a large amount of mail during the next week. Feb. 23 is the awards selection committee meeting at 10:00 a.m. Tanya, Gail, Connie, Marge, Hal and Bruce Cole will serve on the committee.

PRESIDENT ELECT’S REPORT

The President Elect has a number of t-shirts available at the bargain rate of $5.00 each. This is our last year to sell t-shirts. In the future CLTA will have a splash page to use. She will answer any questions members have about the change in the contest.

NEWSLETTER EDITOR’S REPORT

The deadline for the March newsletter is February 9. CLTA will receive a $395 refund from overpayment of postage for the newsletter. The newsletter is also available now on the web site.

PRESIDENT’S REPORT

Judith Snyder was nominated for the SWCOLT Board of directors. She does not yet have the results of the election. The President received an invitation to attend the President’s breakfast on Friday morning at the SWCOLT Conference. The Executive Director would like for the President or President Elect to attend. Current policy does not insure that each state have representation on its Board.

MMS to send the President and President Elect to the SWCOLT conference and cover their travel expenses.

The President has contacted TRICOFLA and MSLTA to inform them that they have been placed on inactive status.

The Principal at Emoryville High School, Phil Saroyan, has been suggested for the President’s Award. Another suggestion was Enrique Morones.

MMS to award the President’s Award to Mr. Saroyan.

The President reminded affiliates to develop an e-mail list. The strategy committee would like the names of affiliate contacts to develop an e-mail tree.

The next meeting will be at 1 p.m. at the conference, after lunch on your own. There is a second meeting on Sunday after the brunch. You must attend both meetings to have expenses reimbursed. (Hotel expenses: 1/2 of the room for 2 nights, plus travel expenses.)

MISC. INFO

The strategy committee will encourage all members to seek new members in the newsletter.

MMS to support monetary backing for copies of letters to the advocacy committee.

MMS to provide financial support for the advocacy committee.

FLANC will have a 50th anniversary conference at Berkeley on November 9, 2002.

Many affiliates need copies of their by-laws.

.
ADJOURNMENT

The meeting was adjourned at 2:03 p.m.

Respectfully submitted,


Susan E. Korsinen
CLTA Secretary

HOMEWORK:

1. Members should check the Internet and the airlines to try to get the lowest travel prices available for travel to meetings.

2. Affiliates need to send out hand written letters to encourage members who have not renewed membership or who have not joined CLTA.

3. Affiliates need to develop an e-mail list.

4. Affiliates need to develop a contact person for development of an e-mail tree.

TO DO:

1. Ask members to write letters at the conference.

2. Seek new presenters for the summer seminar.

3. Invite shadows for current leaders at this year’s summer seminar.

4. Examine job shadowing for key board members.

California Language Teachers Association
Board Meeting
April 19, 2002

The fourth meeting of the California Language Teachers Association of the 2001-02 school year was held at the Westin Hotel in Long Beach. President Connie Vargas called the meeting to order at 1:15 p.m. Adjustments were made to the agenda and substitute reps were introduced.

Members present: Connie Vargas, President
Alice Bell, Past President
Judith Snyder, President Elect
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair
Karen Nicolaysen, Newsletter Editor
Lorraine D’Ambruoso, Executive Director
Hal Wingard, Program Coordinator
Tom Blair, CCCFLC
Carolyn Moir, CCALP
Andrew Faukner, FLACC
Vivian V. Fields, FLA-OC
Tanya Zaccone, FLAGS
Richard Anderson, FLAMCO
Liz Barthe, FLANC
Jan Treadgold, FLASCC
Michelle LS Martin, FLASH
Gail Saucedo, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Eva Patiño, KCLTA
Bernie Rang, MCLASC
Marlene Rosselli, TRICOFLA

Members absent: Duarte Silva, CFLP
Elsa Castillo, CVFLA
Maria Sofia Aquino, VALT


MINUTES

SECRETARY’S REPORT

The minutes were approved as corrected. (Michelle LS Martin did not attend.) The Secretary distributed the 2002 election ballot.

MANAGEMENT COMMITTEE REPORT

CLTA would like to hire a permanent program chair, with a stipend to be paid out of conference expenses. The recommended stipend is $2,000. The purpose of this position is to insure continuity from year to year in the conference program. The local committee would no longer provide the program chair, relieving them of a great burden and much potential stress.

MMS to have a permanent program chair beginning in 2004.

After reconciling financial records recently, CLTA has found that there is $17,672.57 of summer seminar funds commingled in our general fund. This money will be moved into the summer seminar account over a two year period.

MMS to move the money from the general fund to the summer seminar fund over a two year period.

The Management Committee recommends that this be the last year of a Sunday afternoon meeting. Currently, CLTA pays for two nights in the hotel. In the future, board members would be reimbursed for only one night of hotel expenses. (1/2 of a double room.) Their responsibility would be to attend the Friday board meeting and to preside at a minimum of two sessions at the conference.

MMS to eliminate the Sunday afternoon meeting.

MMS to require board members to preside over a minimum of two sessions and attend the Conference Board meeting to rceive remuneration for 1/2 of one night in the hotel and transportation expenses.

A suggestion was made to recruit retired teachers to work at the conference without having to pay for registration. They would be assigned to preside at assorted sessions and help out where needed.

Help is needed first thing in the morning for onsite registrations.

There is a $5.00 dues increase scheduled for 2003. Discussion followed on whether to raise dues by more in the near future. This will be discussed again at the Sunday meeting. Concern was expressed about justifying the increase in dues to the membership. If every person in CLTA recruited one new member, our income would increase by $48,000.

LOBBYIST REPORT

Lorraine reported on the lobbyist’s strategies. May was declared foreign language month in California. There is a bright yellow paper in all of the registration packets that is a survey on issues of importance to foreign language teachers. All conference participants are asked to return this survey at the conference. All bills affecting foreign language were filed, read and sorted by a committee. The lobbyist then informed the legislative authors of CLTA’s position on these bills. CLTA is pushing development of state standards. Our lobbyist is also representing our interests on numerous bills currently in Sacramento. She will attend budget hearings to protect our interests.

Bethany Thompson reported on Strategy Committee recommendations. There is a handout for the advocacy session tomorrow. On Saturday the letter writing campaign will begin. CLTA members will be asked to write to their legislators. They will receive a ribbon if they write letters. Board members were asked to man the table for advocacy on Saturday and Sunday afternoon. Bethany has done hours of work to get ready for this presentation. Michelle Martin volunteered to make a web page for foreign language month. Discussion followed on what legislation CLTA should support. A list serve was suggested as a way to communicate with members on issues brought up by members.

CONFERENCE/TREASURER’S REPORT

902 were pre registered for the conference. 25 more were supposed to be registered through their districts. The districts do not always pay in a timely fashion. CLTA also needs to publicize maximums on enrollment on workshops. People registered late this year.

The Treasurer passed out reimbursement forms and budget reports. The bank balance is very high due to conference registrations. Many conference bills still need to be paid, so this report is not an accurate reflection of CLTA’s financial status.

PAST PRESIDENT’S REPORT

The Past President asked affiliate reps for essay entries and splash page entries.

The CFLP Advisory Board met in March in Monterey and attended the digital stream conference. The advisory board was asked to look at the same issues as CLTA and gave its opinions.

The awards committee chose winners in February. All of the government grants are being awarded this year, 3 Mary Duforts and 7 Lang-a-Broad grants. The Awards Committee made some recommendations for the future. They recommend awarding an outstanding teacher leader award. The President’s Award may be given to someone in or out of education. It was also suggested that the Mary Dufort Scholarship be changed to the CLTA Memorial Scholarship in honor of longtime members who have recently passed away.

MMS to accept these 3 recommendations.

Alice Bell will write a letter for the next newsletter explaining the change in the name of the scholarship.

MMS that all Book and Rose Award compositions have a limit of 200 words.

PRESIDENT ELECT’S REPORT

The President elect was not inundated with entries in the splash page contest. The Board wants to try at least another year before eliminating the contest. CLTA still has t-shirts this year.

She reported on the SWCOLT Conference in Oklahoma in March. No changes were made in their current Advisory Board structure.

PRESIDENT’S REPORT

The President reported that she and the Executive Director are looking for shadows. The president-elect will shadow the conference chair. The membership chair shadows the conference registrar/treasurer, the registrar/treasurer shadows the membership chair, Sally Mearns will shadow the newsletter editor and CLTA has some volunteers to be photographers. Gretchen Angelo will act as head of the e-mail tree. Local affiliates were again encouraged to send hand-written letters to members who have not renewed.

ELECTIONS/READING ESSAYS/VOTING ON WEB PAGE

The candidates in the election were unanimously elected. A committee has been set up to read the essays. There are technical difficulties with the splash page.

ADDITIONAL AGENDA ITEMS

Concern was expressed about attending workshops instead of the Board meeting. Board reps might want to send a substitute if there is a workshop they wish to attend.

The issue of the Japanese Language Teachers Association joining the board was again brought up. CLTA is a multi-lingual organization according to our by-laws. Discussion about adjustments to the by-laws followed. We will get a report from FLANC in the fall on the participation of individual language groups in September and decide on this issue at this time.

CALENDAR FOR 02-03

The calendar will be announced on Sunday.

MISC. INFO

Hal announced that his year as program coordinator is up. He would like to continue to work on the Trans-Atlantic soccer group and also with the CSU professors group to promote the establishment of programs to recruit and prepare future foreign language teachers to teach communicatively. He announced that this is his final board meeting. He was authorized to continue with those programs.

ADJOURNMENT

The meeting was adjourned at 4:10 p.m.

Respectfully submitted,


Susan E. Korsinen
CLTA Secretary

California Language Teachers Association
Board Meeting
April 21, 2002

The fifth meeting of the California Language Teachers Association of the 2001-02 school year was held at the Westin Hotel in Long Beach. Past President Connie Vargas called the meeting to order at 1:00 p.m.

Members present: Connie Vargas, Past President
Tanya Zaccone, President Elect/FLAGS
Susan Korsinen, Secretary
Sue McKee, Treasurer/Conference Registrar
Marge Sotomayor, Membership Chair/FLARE
Paula Hirsch, Conference Chair
Lorraine D’Ambruoso, Executive Director
Tom Blair, CCCFLC
Carolyn Moir, CCALP
Elsa Castillo, CVFLA
Andrew Faukner, FLACC
Vivian V. Fields, FLA-OC
Richard Anderson, FLAMCO
Liz Barthe, FLANC
Jan Treadgold, FLASCC
Michelle LS Martin, FLASH
Gail Saucedo, FLCSD
Gretchen Angelo, FLC-CSU
Bethany Thompson, IEFLA
Eva Patiño, KCLTA
Bernie Rang, MCLASC

Members absent: Judith Snyder, President
Karen Nicolaysen, Newsletter Editor
Duarte Silva, CFLP
Hal Wingard, Program Coordinator
Marlene Rosselli, TRICOFLA
Maria Sofia Aquino, VALT

Guests: Alice Bell, Retiring Past President

MINUTES

Adjustments were made to the agenda.

MEMBERSHIP REPORT

The Membership Chair passed out a pre conference membership list. CLTA is 50 members ahead of last year and got 114 more memberships during the conference, ending with about 1600 for post conference numbers for this year. She may send affiliate reps an updated list over the summer. She asked for clarification of the dues increase for next year. It is $5.00 per category for next year. Any affiliate dues increase should be in her hands by September 1 for the forms for next year.

CONFERENCE REPORT

The Conference Chair suggested that we eliminate the Saturday night entertainment. Things did not go well this year. Alice Bell suggested that CLTA make suggestions, but not offer a CLTA program. The local committee will work on this issue.

CLTA needs to make sure that the hotel has big enough session rooms. Rooms should hold 60 with 5 rooms to hold more. Separate facilities are needed for meals and for exhibits to allow more people to attend meals. Presiders need to remind participants to turn off cell phones. Participants need to pick up duplicated handouts on their own. CLTA cannot afford to send these packets out.

Andrew Faukner reported that participants were looking for their own registration materials after 9 p.m. on Thursday evening. Jan Treadgold reported that she heard wonderful comments on the organization of the conference. Conference organizers were thanked for all of their hard work. Many exhibitors complimented CLTA.

Bernie Rang brought a number of copies of handouts that were not picked up. Presiders need to be very strict about making sure workshop attendees have paid. Interest sessions may also need a limit. Next year’s program committee knows about the problems and will work on solutions. Homework for next year: look for presenters from your affiliate. CLTA needs more presenters.

One suggestion was made to close the doors at the beginning of sessions to avoid constant interruptions.

CLTA needs to have some type of drawing at the plenary session to attract more people into the session.

PRESIDENT ELECT’S REPORT

The President Elect has t-shirts to sell. If anyone is interested in buying them, please see her.

EXECUTIVE DIRECTOR’S REPORT

Bethany reported on her advocacy sessions. She has some handouts available. CLTA needs a way to communicate with members directly. E-mail will be used. Homework: set up an e-mail list and forward any message received from our lobbyist or from Bethany
Thompson to remain in communication between now and the fall. Bethany will get a new e-mail address at home soon. Our lobbyist wants a letter on CLTA letterhead explaining what our organization is about. Next year in Sacramento would be a good opportunity to meet with legislators.


A copy of the declaration of May as foreign language month will be on the web accompanied by a press release from CLTA.

Marge Sotomayor would like a copy of the e-mail lists developed by affiliates.

The Past President thanked Bethany and her committee for all of their work on advocacy.

The curriculum commission has scheduled adoption of foreign language textbooks for December of 2003.

Glencoe-McGraw Hill has accepted our proposed change for a teacher leader award.

The Executive Director will attend JNCL in two weeks. There are a number of issues that will be discussed at this session.

CLTA needs to make a decision about co-hosting a conference with SWCOLT. (It would negatively impact our finances.)

MMS not to discuss this issue for the next two years.

Next Saturday the committee will meet to choose the participants for the student strand. The goal of the program is to encourage undergraduates to go into teaching Currently graduate students are applying. The Executive Director is proposing eliminating graduate students and teaching interns from this program. Students who have not yet entered into the credentialing program should be considered. The students paid for by CLTA should be undergraduate students. Graduate students can seek other sources of funding. This year the FLAP grant will pay for some 34 participants. CLTA will have to examine whether it can afford to continue this program once the FLAP grant expires. Interns should be steered toward Making Communication Come Alive. There are more applicants this year than in the past.

The program has had problems with no-shows and people leaving early. This year a $100 deposit will be required of participants to be returned to them on Friday when the session ends.

There were a number of no-shows in other strands at the summer seminar. A number of suggestions were made on how to collect money paid to Santa Barbara.

MANAGEMENT COMMITTEE REPORT

CLTA will receive a final exhibits report from the exhibits chair. The exhibits application will be on line in the future.

CALENDAR FOR NEXT YEAR

Executive Board: August 24
Board meetings: September 14
November 9
February 1
April 25

Locations will follow. A number of sites are under investigation.


ADDITIONAL AGENDA ITEMS

There are a number of conference programs left.

ADJOURNMENT

The meeting was adjourned at 2:05 p.m.

Respectfully submitted,


Susan E. Korsinen
CLTA Secretary

HOMEWORK:

1. Look for conference presenters from your local affiliate and provide them with a proposal form. (Found in the back of the conference program.)

2. Set up an e-mail list and forward any messages received from the lobbyist or from the advocacy committee (Bethany Thompson) between now and the fall